HR and Office Administrator

4 weeks ago

Pymble, Australia Corin Group Full time

Corin AUS is seeking an HR Administrator / Office Administrator to support the HR Manager APAC in all areas of Australian People and Culture from HR administration relating to onboarding new Corin AUS employees, to day-to-day activities relating to human resources policies, programs, and practices, as well as overseeing the general office facilities.
We are looking for an Administrator who can ideally be office based 5 days a week in Pymble, we will consider full time (37 Hours) or part time (25-30 hours) a week, so you can support the office and the HR elements of the role.
All aspects of the role must be compliant with the companies’ policies and procedures including the Information Security Management System and the ISO 27001 standard and the Quality Management System and ISO13485 Standard.
The ideal HR and Office Administrator
- Knowledge of Human Resources employee life cycle processes and best practices would be useful
- Knowledge of the NES Standards, Fair Work Act, and HR record-keeping compliance requirements
- Proven ability to maintain confidentiality and build trust to deal with sensitive and difficult situations in a diplomatic manner
- Proven organization and planning skills to support the facility management part of the role.
- Exceptional interpersonal and communication skills both verbal and written.
- Ability to think outside of the box, challenge historically defined processes, and put forward ideas for change and improvement.
- Ability to establish and maintain professionally effective working relationships with internal and external stakeholders.
- Ability to manage multiple priorities and meet deadlines.
- A high degree of accuracy and attention to detail

The key responsibilities of the HR and Office Administrator
HR Administration (80%)
- Maintain accurate and up-to-date HR data and records via the HRIS/Dayforce system and manually where necessary.
- Ensure the Corin AUS Employee handbook is kept up to date, and accessible.
- Support in driving and anchoring HR initiatives, policies, and procedures and suggest improvements and adjustments where appropriate.
- Assist Managers with HR-related administrative tasks e.g. Annual performance and merit review process, maternity leave.
- Produce HR letters relating to probationary periods, employee job changes/promotions and termination, etc.
- Support in general HR communication relating to internal employee movement, and changes in policies or procedures.
- Contribute to global HR data reporting and metrics e.g. organizational charts.
- Ensure all AUS job descriptions are updated and visible in QPulse.
- Assist with induction and onboarding of new employees.
- Support/conduct and analyze exit interviews/onboarding and pulse surveys.

Office and Facilities Co-ordination (20%)
- Overseeing the general office facility, welcoming visitors to the site and ensuring the site is fit for purpose.
- Coordinate the monthly AUS employee meetings with AUS Managers (including coordinating all meeting logistics, developing agendas, etc.)
- Create and track of annual facilities budget in consultation with the AUS Finance Director
- Support the office data management, including offsite archiving and management of confidential waste.
- Regularly monitor and maintain office equipment and supplies, including reordering and restocking.
- Liaise with the office cleaning suppliers to ensure the site is kept clean, well-presented, and organized.
- Regular review and cost comparisons of external suppliers (including office supplies & furniture, catering, and printing needs.
- Provide and monitor security pass allocation and access.
- Participate in ISO27001 audits, and lead on office related ISO27001 policies and procedures.

The Statements made in the job description are intended to describe the general nature and level of work being performed by people assigned to this job. These statements are not intended to be an exhaustive list of all responsibilities, duties, and skills required of people assigned to this job.

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