Administrative Assistant

2 weeks ago


Preston, Australia Melbourne Polytechnic Full time

POSITION NUMBER

3589
- DEPARTMENT

EAL
- ROLE TYPE

Non-teaching
- JOB TYPE

Full time
- CONTRACT

Fixed term
- LOCATION

Epping, Preston
- APPLICATIONS CLOSE

26 March 2023**ADMINISTRATIVE ASSISTANT**:

- **Annual Salary $49,833 - $55,067 + Superannuation**:

- **Be a key support person throughout the student lifecycle.**:

- **Based out of our Epping Campus but you need to be willing to travel to our other campus'.**

**About the Organisation**:
Melbourne Polytechnic is a learning organisation that has been delivering vocational training since 1912. Learning at Melbourne Polytechnic is a unique experience with an applied focus. delivered by teachers with real-world experience and expertise.

At Melbourne Polytechnic we are committed to providing high quality, innovative, applied and future focused, purposeful education and training to students, industry and communities. Our teachers are passionate and established in their professions and look guide students in theirs. We know that circumstances can create barriers to learning, so we offer our students personalised pathways, flexible study options and learning support.

**About the role**:
The purpose of this position is to work as part of the Directorate administration team, working in a flexible and collegiate manner to ensure that the institutes policies and procedures are followed, efficient and effective student administration is provided and dealings with employees and the public is professionally undertaken.

**Duties**:

- Provide a high level customer service to our students, teachers, employers and external stakeholders including facilitating prompt responses, disseminating accurate and timely information to internal and external stakeholders and ensure all inquiries are handled with tact and diplomacy.
- Supporting our students throughout their lifecycle at Melbourne Polytechnic.
- To provide secretarial, administrative and reception duties and assist in the maintenance of quality and information systems relevant to the operational needs of the Foundation Directorate.
- Provide accurate and consistent record keeping and maintenance including filing systems (hardcopy and electronic - SharePoint), to comply with Institute policy and procedures and external quality assurance requirements. In conjunction with Department staff participate in housekeeping and archiving activities.

**Skills and experience required**:

- You much be willing to obtain a Police Check and a Working With Children Check Card (Employee).
- Demonstrated high standard of administrative and organizational skills including skills in document presentation, database maintenance using Microsoft software particularly Word and Excel, filing and administrative systems maintenance.
- Demonstrated ability, commitment and attitude to the provision of high level interpersonal skills to enable effective communication and liaison with internal and external stakeholders.
- Appropriate vocational or other qualifications and/or extensive experience in administrative support roles.

**How to apply**:

- Current CV
- Cover Letter
- Key Selection Criteria response

Key Selection Criteria can be found in the Position Description at the bottom of the page.

**_ Diversity and Inclusion _**:

- Melbourne Polytechnic is proud to be an equal opportunity employer committed to being a child safe organisation, by ensuring that children and young people are protected from abuse or harm. _

**_ Vaccination Requirements_**:

- The COVID-19 Mandatory Vaccination (Workers) Directions, made under the Public Health and Wellbeing Act 2008 (Vic) and as amended and replaced from time to time (Directions), affect all persons employed or engaged to perform work by Melbourne Polytechnic._
- As such, offers of employment from Melbourne Polytechnic are conditional upon the applicant being fully vaccinated against COVID-19 or medically exempt and providing satisfactory evidence of the same._

**Position Description**:

- **Administrative Assistant



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