Office Administrator/junior Office Manager

7 months ago

Sydney, Australia Air Charter Service Full time

**Administration**
- Co-ordinate, organise and implement meetings on behalf of the team, including production and organisation of any paperwork, minute-taking as required, and dissemination to other meeting attendees.
- Type meeting notes for the Director and complete any research, data collection or information required as a result of these meetings.
- Research optimum travel prices for Brokers’ travel requirements, produce Travel Request Forms and book travel as required.
- Produce travel itinerary for the Brokers including required documentation in travel pack.
- Liaising with car and hotel companies, ensuring the ACS receives the best travel prices.
- Print, organise and file Group Board documents (including sensitive information, regarding which discretion is essential) for the Director.
- Diarise and prepare for visits to ACS by suppliers, customers, or interviewees, greet and welcome guests on arrival and introduce the visitor(s) to appropriate employee(s).
- Cover the telephones and pick up calls if no-one is available to answer the telephone (e.g. if everyone is already busy on the phone).
- Maintain general tidiness and smart appearance of the office and meeting room.
- Ensure stationery/marketing cupboards are kept fully stocked.
- Sending out marketing to new customers on behalf of the brokers in SYD and BNE.
- Manage meeting room diary.
- Ensure office supplies are stocked, across both offices.
- Collect and file flight files.
- Open and distribute post to the relevant recipient.
- Send Activity Reports to HQ in London.
- Oversee the co-ordination charity, Christmas, and quarterly events for ACS offices.

**Human Resources**
- Raise Purchase Orders for vacancy postings and send to Human Resources.
- Manage CV’s that are sent to ACS via the Careers Inbox from websites and in the post, daily.
- Coordinate and organise interviews between Directors and Human Resources, including calendar invitations, booking rooms, IT set up, CV & screening notes printed off prior to interview.
- Collect all documents back from new employees as soon as possible and send copies to Human Resources in a prompt and timely manner.
- Obtain photograph of new employees prior to starting (or on their first day if it has not been possible to obtain one before) and send to Human Resources.
- Conduct Health & Safety Induction for all new employees on first day.
- Liaise with relevant company re: medical etc. applicable to local law.
- Create new employee files and maintain files in line with the HR file audit.
- Work alongside Human Resources with keeping a tracker of the file audit for the employees and submit this to HR each quarter.
- Record holiday & sickness using trackers provided by Human Resources
- Keep the Human Resources team up to date with any information which you feel they should be aware of.

**IT**
- Resolve computer problems assisted by IT Singapore.
- Assessing with IT if system needs upgrading.
- Relay any pertinent computer issues to IT in Singapore.

**Finance**
- Enter Invoices from Accounts.
- Print Invoices & post.
- Monthly credit card reconciliations.

**Other**
- To complete any reasonable instruction from a more senior person.
- This should not be regarded as an exhaustive list of duties and the job description may be amended from time to time.
- Deal with day-to-day office building queries and arrange maintenance or repairs where appropriate, with reference to Country Manager for approval where necessary.
- Regular liaison with service providers.
- Manage Health and Safety in the office to comply with local legislation.
- Manage office supplies and purchase within budget agreed by Country Manager.

**Qualifications**
- Degree in Business Administration or relevant disciplines
- Minimum 4 years' experience in office administration
- A hard-working team player
- Excellent attention to details
- Exceptional communication skills
- A high sense of urgency
- Fluency in English
- Ability to thrive working under pressure

**Additional information**
- Competitive salary
- 20 days holiday per year, which increases with length of service
- Additional paid leave for wedding, moving house, holiday shopping and more
- Private healthcare and pension
- Career development opportunities
- A friendly, fun and exciting environment surrounded by some of the best in the industry

**Job Types**: Full-time, Permanent

**Salary**: $60,000.00 - $65,000.00 per year

**Benefits**:

- Dental insurance
- Extended annual leave
- Free drinks
- Health insurance

Schedule:

- Day shift
- Monday to Friday
- Weekend availability

Ability to commute/relocate:

- Sydney, NSW 2000: Reliably commute or planning to relocate before starting work (required)

Work Authorisation:

- Australia (preferred)

Work Location: In person

  • Grants Administration Officer

    2 months ago

    Sydney, Australia NSW Office of Sport Full time

    **Are you looking for your next challenge? We have an exciting opportunity for a Grants Administration Officer to join our Infrastructure Grant team for the effective administration of sports funding and grants program.** *** We are seeking a Grants Administration Officer to join our team on a temporary basis up to June 2026. The role will be based in our...

  • Junior Office Administrator

    6 months ago

    Sydney, Australia The Andersen Partnership Full time

    Salary remuneration ranging from $65-$70k package - Permanent Full Time Opportunity - Stunning/Modern Office space located in the heart of Martin Place Are you looking to kick start your career within Administration and join the corporate world? If so, I'm looking for a Junior to join the Administration team within a thriving Chartered Accountancy firm in...

  • Administrative Support Officer

    6 months ago

    Sydney, Australia NSW Parliamentary Counsel's Office Full time

    **Agency overview** The Parliamentary Counsel’s Office (PCO) is headed by the Parliamentary Counsel and is a Public Service executive agency related to The Cabinet Office portfolio under the Government Sector Employment Act 2013. The PCO provides a comprehensive and integrated range of high-quality services for the drafting of, and access to, NSW...

  • Junior Office Assistant

    8 months ago

    Sydney, Australia PKF Australia Full time

    Join our team as an Administrative Assistant (Administration & Office Support) Sydney At PKF Sydney, we take your career seriously. We recognise that our business is our people, so it makes good business sense to us to attract and retain the best staff by providing rewarding careers and an enriching environment. The opportunity At PKF Sydney, we take...

  • Grants Officer

    2 months ago

    Sydney, Australia NSW Office of Sport Full time

    **Are you looking for your next challenge? We have an exciting opportunity for two Grants Officers to join our Grants team for the effective administration of sports funding and grants program.** *** We are seeking two Grants Officers to join our team on a temporary basis up to June 2025. The role will be based in our Sydney Olympic Park office, offering...

  • Executive Office Coordinator

    4 weeks ago

    Sydney, New South Wales, Australia APG & Co. Support Office Full time

    We are seeking a highly skilled and organized Executive Office Coordinator to join our dynamic support office team at APG & Co. This is an exciting opportunity to be part of a leader in the Australian fashion industry, supporting our amazing team and driving business success.As a key member of our support office, you will be responsible for providing...

  • Office Administrator/junior Office Manager

    6 months ago

    Sydney, Australia Air Charter Service Full time

    **Administration** - Co-ordinate, organise and implement meetings on behalf of the team, including production and organisation of any paperwork, minute-taking as required, and dissemination to other meeting attendees. - Type meeting notes for the Director and complete any research, data collection or information required as a result of these meetings. -...

  • Office Administrator/ Junior Office Manager

    7 months ago

    Sydney, Australia Air Charter Service Full time

    **Company Description** Air Charter Service was established in 1990 in the basement of our chairman’s home. Not only do we offer aircraft charters in the private, group and cargo sectors, but also further services such as on-board couriers, holiday packages and concierge services. We’re not just the largest charter brokerage in the world, but also the...

  • Junior Law Clerk/legal Office Junior

    6 months ago

    Sydney, Australia AFL Recruitment Full time

    **Junior Law Clerk/Legal Office Junior (Law firm)** **EXCITING BIG BREAK** for a 1** **st** **/2** **nd** **year law student or junior secretary/administrator. Premier commercial law firm. Variety. Full-timers only.$35,000-$45,000.Sydney.** **YOUR NEW EMPLOYER** Our client is an **outstanding commercial law firm with an impressive 95+ years of...

  • Paralegal and Executive Support Officer

    2 months ago

    Sydney, Australia NSW Parliamentary Counsel's Office Full time

    **Parliamentary Counsel's Office** **PARALEGAL AND EXECUTIVE SUPPORT OFFICER** **You. At the centre of big ideas.** The Parliamentary Counsel’s Office (PCO) provides a comprehensive and integrated range of high-quality services for the drafting of, and access to, NSW legislation and the giving of advice and information about legislation. As the...

  • Junior Finance Officer

    2 months ago

    Sydney, Australia Lonsec Group Full time

    Junior Finance Officer About Lonsec Lonsec is a leading investment research powerhouse in Australia, empowering financial experts, fund managers, and super funds with top-notch research, market insights, and portfolio construction tools. Our mission is to fuel the financial industry's growth by providing unparalleled knowledge and expertise. About The...

  • Office Administrator

    7 months ago

    Sydney, Australia Anton Murray Consulting Full time

    SydneyWealth ManagementPermanentOur client is a boutique stockbroking firm, specialising in providing equity brokerage services to institutional clients, currently seeking a junior Office Administrator to support a senior Executive Assistant, as well as provide general office support.Responsibilities:Acting as the first point of contact for...

  • Junior Law Clerk/legal Office Junior

    6 months ago

    Sydney, Australia AFL Recruitment Full time

    **Junior Law Clerk/Legal Office Junior** **Exciting entry level role for a law student**. Foot in the door to a top famous law firm. Amazing Variety. Top mentors. Enviable future! FULL-TIME. $35,000-$50,000. Sydney.** **YOUR NEW EMPLOYER** Our client is a** premier plaintiff personal injury law firm **with one of the** highest WIN rates **of any plaintiff...

  • Office Administrator

    6 months ago

    Sydney, Australia Hatch Full time

    Hatch is supporting Kalpaxis Legal to find a great Office Administrator to join their administration and administrative support team. Hatch exists to level the playing field for people as they discover a career that’s right for them. We model this in our hiring process for our partners like Kalpaxis Legal. **About the role at Kalpaxis Legal** We are...

  • Project Officer

    2 months ago

    Sydney, Australia NSW Office of Sport Full time

    **Are you a driven and skilled Project Officer ready to take the next step in your career? Join our dynamic team at the Office of Sport!** We are seeking a Project Officer to join our Operations Team on a fulltime ongoing basis. The role location is flexible within one of the Office and Sport’s Centre, ex-Olympic Venues, or Offices. **Working with us is...

  • Junior Accounts Officer

    6 months ago

    Sydney Eastern Suburbs, Australia HAYS Full time

    An exciting opportunity for a Junior Accounts Officer to join a well established business in Eastern Suburbs As a Junior Accounts Officer, you will have the opportunity to work with experienced professionals in the field and gain valuable experience in the accounting industry. We offer ongoing training and support to help you achieve your career...

  • Junior Finance Officer

    6 months ago

    Sydney, Australia Sustainability Consulting Full time

    1 month contract paying $70,000 (day rate equivalent) - Exposure to a high performing commercial finance team - Training, support & guidance all offered **Job Title: Junior Finance Officer (1-Month Contract)** **Company: One of Australia's Largest Healthcare Providers** **Location: Sydney CBD (3 days in-office, 2 days remote)** Are you passionate about...

  • Junior Office Support

    4 weeks ago

    Sydney, Australia ZURU Full time

    **Our Sydney office is on the hunt for a proactive and highly organised **Junior Office Support** to help ensure the smooth operation of our Surry Hills office on a**_ Part-time basis, three days a week. _**This is a great opportunity for someone looking at a dynamic office management role!** ZURU is on a mission to disrupt across industries, challenge the...

  • Junior Accounts Officer

    8 months ago

    Sydney, Australia Procare Group Full time

    Join a leading national multi-disciplinary service provider! - Convenient office locations! - Opportunity for career development! The Procare Group is a **leading** national multi-disciplinary service provider within the Insurance Industry. Our services include Injury Management, Investigations, Claims & Risk Solutions, and People Solutions. Our success is...

  • Project Officer

    4 days ago

    Sydney, Australia NSW Crown Solicitor's Office Full time

    **Project Officer** - **Support CSO’s exciting office relocation project to Parkline Place**: - **Provide project management coordination and support for the project team**: - **Temporary role based in the Sydney CBD with flexible work arrangements available** **Classification grade**: Clerk Grade 7/8 **Salary**: $110,226 - $122,028 p.a. base salary...