Executive Assistant to The Chief Member Officer

2 weeks ago

Sydney, Australia Rest Full time

**Company Description**
Supporting millions of Aussies since 1988 with low fees and competitive long-term performance. Profits back to members, not shareholders

Closing Date for Applications**:Sunday 28th April 2024.** Please note Rest does not accept speculative resumes from recruitment agencies
- ** Supporting at C-Suite Level**:

- ** 12 Month FTC - Full-time**:

- ** Hybrid Working - A Blend of Sydney CBD Office and From Home**

**About the Job**

**Member Purpose**:Rest’s purpose is to create super our members love. So, we’re on a mission to make super simple.

As the Executive Assistant to the Chief Member Officer, you are responsible for supporting the CMO, and for day-to-day administrative support to the Member team. Your role will contribute to the development of the member experience and representing the brand of the Member team positively throughout Rest.

**Key Accountabilities/Responsibilities**
- Perform advanced word processing to include complex presentations, reports, spreadsheets, and graphs; transcribes information of a technical, confidential and or sensitive nature.
- Screen mail and callers, respond to and route inquiries to appropriate staff as necessary; determine importance and priority of various issues and determine what major issues should be brought to the attention of the Chief Member Officer.
- Research, compile, summarise, and analyse information to formulate correspondence and respond to various inquiries from internal and external sources.
- Working in conjunction with the Member Leadership team and Member Business Management team to ensure the smooth running of the Member function.
- Manage the organisation of critical Member Forums and meetings including scheduling and invitations, booking rooms, setting up agendas, minute taking, organising catering and distribution of meeting documentation and minutes in conjunction with the Member Business Management team.
- Circulation of reminders of outstanding action items, project reports and documentation to the relevant parties and individuals in a timely manner allowing for adherence to deadlines in conjunction with the Member Business Management team.
- Maintains all team documentation and information that may be confidential, sensitive and or critical along with project or team artefact documentation and project or team financial reporting into the document management system.
- Assists the Chief Member Officer in preparation and timely submission of reports and presentations to Rest Committees and Board and other Senior Executives of Rest.
- Actively promote and ensure clear communication within the team and facilitate communications across Rest.
- Complete expense reporting, invoice processing and track budget expenditures for all the team.
- Participate in a culture of cooperation, initiative, and responsibility throughout Rest to maintain a safe and healthy workplace and meeting the requirements of Rest’s WHS policies and Management System.
- May be required to perform other related duties as required and/or assigned
- Drive positive employee engagement and brand within Member and across Rest

**Qualifications** Qualifications**
- Secretarial or Administration Certificate OR Business Diploma in Business Management preferred.

**Required experience, understanding or credentials **including**:

- 5+ years of experience in providing executive support services at a senior level.
- Exceptional communication skills, both written and verbal, including strong grammar.
- Demonstrated ability to effectively plan, prioritise and organise.
- Agile and adaptable; able to operate in fast paced environment and adjust to changing priorities.
- Strong attention to detail.
- Self-motivated, responsible, trustworthy, and committed.
- Advanced Microsoft Office skills including Word, Excel, and PowerPoint.
- High degree of confidentiality and interpersonal sensitivity.
- Stakeholder management.
- Internal and external customer focus.
- Excellent time management skills and ability to manage competing demands under pressure.
- Comfortable and effective in dealing with a broad range of people.
- Commercial awareness.

**Additional Information** Benefits**

Our benefits have been designed so you can tailor your experience with us and include:

- Personal and professional development opportunities
- ** Flexible, hybrid working - work to suit your lifestyle (must be based in Australia)**:

- Purchase leave scheme and gender neutral 16 weeks paid parental leave
- Super Contribution Continuation for 12 Months of parental leave
- Meeting free breaks (Rest Stops)
- Income Protection Insurance
- Rest Excellence awards (peer recognition awards based on Rest’s values and behaviours)
- Rest is committed to creating a flexible work environment and culture that embraces diversity, equity, and inclusion - where people feel welcome, safe to be themselves and inspired to do their best. _

**Please note only people with the right to work in Australia wil

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