Executive Assistant to Chief Communications Officer

2 weeks ago

Sydney, Australia ASIC Full time

Support the smooth operation of the Communications and Corporate Affairs team whilst supporting the Chief Communications Officer
- Demonstrated experience managing the diary of administrative requirements of Senior executives paired with the ability to work autonomously will be highly regarded
- $87,259 - $97,804 (depending on experience), plus 15.4% superannuation
- Permanent role, can be located in Sydney OR Melbourne

A future with ASIC means that your work will contribute to ASIC's vision for a fair, strong and efficient financial system for all Australians. We value what you will bring. We value those with sharp, analytical minds and are open to challenging the way things are done.

The team
ASIC communications often serve multiple audiences, including its regulated population, consumers, media, government, and its employees. This requires a whole-of-ASIC approach.
ASIC's Communications and Corporate Affairs Group is responsible for leading ASIC's communications and stakeholder engagement including internal, corporate, and external communications as well as digital and social channels. Its purpose is to build and leverage stakeholder relationships to drive engagement and to protect and enhance ASIC's reputation.

The role

**As an Executive Assistant, your responsibilities will include**:

- Working effectively as part of the team in the Communications and Corporate Affairs, as an EA supporting both the Chief Communications Officer, ensuring and assisting (along with other team members) the smooth operation of the team.
- Providing a range of services to the Communications Group including co-ordinating the on the ground support for travelling Communications Group members, including:

- Printing out diary for the day if required
- Preparing papers either digital or paper and other supporting material as directed by the relevant Senior Executive
- Undertake personal and work-related requests from the Executives you support
- Providing a range of administrative support services including preparing presentations, correspondence, filing and records management, mail, maintenance of registers and databases where they exist, photocopying and creating and maintaining mail lists.
- Arranging and coordinating meetings with stakeholders including room & equipment bookings, agenda preparation, and preparing and sending meeting documentation.
- As requested, coordinating travel and accommodation, preparing corporate card reconciliations, basic procurement, and expenditure administration.
- Undertake coordination of stakeholder meetings for the CCO and SEL, liaising with the wider ASIC EAs and managers to ensure time frames are met'
- Participate in meetings, taking minutes, disseminating meeting documents and drafting minutes and monitoring action items
- Provide wider administrative support to the wider Communications Group as directed
- Work with the Executives to support Communications Group members adapt to IT changes or different ways of working
- Participating on the executive assistant network

About you
- Relevant vocational qualification in office or business management
- Experience managing the diary and administrative requirements of senior executives in a government agency, financial services, or private section organisation
- Ability to work autonomously, manage priorities, and allocate resources to achieve outcomes
- Experience preparing presentations using PowerPoint
- Experience undertaking research, reviewing, and editing documents, to assist with the preparation of responses
- Experience working with Microsoft products including Outlook, word, excel and PowerPoint
- Experience working with SharePoint or similar content management database
- Ability to resolve problems, demonstrating analytical and decision-making capability
- Ability to build and maintain working relationships effectively liaising with the EA network and ASIC staff in the Operations group

About ASIC
ASIC is Australia's corporate, markets, financial services and consumer credit regulator. Our vision is for a fair, strong and efficient financial system for all Australians.
A future with ASIC means that your work will contribute to achieving ASIC's vision.
ASIC is an equal opportunity employer seeking people who want to make a difference. ASIC is committed to a diverse and inclusive workplace where the very best talent in Australia chooses to work. Applications from people of all ages, cultural backgrounds, abilities, LGBTIQ+ identity, and people of Aboriginal and Torres Strait Islander decent are encouraged to apply.
To work with us, you need to be an Australian citizen, and be prepared to complete an ASIC Suitability and Baseline Assessment which is issued ASIC's Security team.

Applications for this role will close at 11:59pm on 11 August 2023

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