Accounts Officer

3 weeks ago

Milton, Australia Komatsu Full time

Date: Sep 5, 2024- Location: Milton, QLD, AU, 4064- Req ID: 31222- Onsite or Remote: Onsite PositionKomatsu is an indispensable partner to the construction, mining, forestry, forklift, and industrial machinery markets, maximising value for customers through innovative solutions. With a diverse line of products supported by our advanced IoT technologies, regional distribution channels, and a global service network, we tap into the power of data and technology to enhance safety and productivity while optimising performance. Komatsu supports a myriad of markets, including housing, infrastructure, water, pipeline, minerals, automobile, aerospace, electronics, and medical, through its many brands and subsidiaries, including Joy, P&H, Montabert, Modular Mining Systems, Hensley Industries, NTC, and Gigaphoton.

Modular Mining Systems is the global leader in mine management technology and a wholly-owned subsidiary of Komatsu LTD. Our innovative technology powers mine operations in every corner of the globe. The products we cultivate, the solutions we engineer, and the service we deliver set us apart in the Mining Technology industry.

We’re more than a company, and we’re a community of passionate, creative professionals striving toward a shared vision: revolutionizing the way the mining industry operates. With a presence stretching from Johannesburg to Vancouver, Sydney to Lima, you are part of a global brand that supports creativity, fosters innovation, and encourages you to think big, share ideas and be yourself.

**Job Purpose**:
To provide broad assistance to the Finance & Administration function, including accounts payable, accounts receivable functions, employee related expense management and other administrative duties as required. This position may alternate between Accounts Payable and Accounts Receivable to suit business requirements.

**Travel Requirements**:
Up to 5%.

**Job Duties and Responsibilities**:

- Process vendor and intercompany invoices and reconcile employee Concur expense reports, to ensure accurate allocation; to the general ledger against the correct budget account and sales/internal orders.
- Ensure compliance to policies/procedures around maintenance of records of documents, specifically adhering to the Authorisation and Travel & Entertainment policies.
- Arrange for the timely payment of supplier accounts within trading terms and issuing remittance advices
- Reconcile supplier statements and accounts payable ledgers, including all intercompany accounts.
- Assist with the preparation and lodgement of the monthly BAS.
- Assist the business with the creation and updating of Vendor details in Sharepoint and SAP, following all associated policies and processes.
- Management of corporate credit card program, including the issue of new cards, maintaining approved card limits and cancellations.
- Ensuring the timely and accurate invoicing of Sales Orders and Contracts to customers and intercompany affiliates, ensuring the associated Sharepoint tickets are updated, and SAP bill due lists are maintained.
- Follow up outstanding customer payments in a proactive manner to ensure payment terms are met to minimise Days Sales Outstanding (DSO) metric.
- Issue customer statements monthly.
- Monitoring and maintenance of customer reoccurring revenues and contracts.
- Producing and presenting accurate and timely reports to; monitor debtors, adhere to agreed KPIs, document action on bad debts, monitor customer profitability and produce cashflow forecasts.
- Produce, monitor, report and maintain the Sales Order Backlog reporting.
- To maintain and reconcile general ledger, allocate payments, reconcile bank accounts daily and process FX intercompany currency transfers.
- Provide administrative support by completing assigned tasks and responsibilities to ensure efficient office operation and presentation, such as; event catering, stationery, company unit, car park register, coffee machine cleaning, staff amenities, cleaning schedules, security cards, reception monitoring, post box, general office tidiness.

**Required Skills**:

- Certificate level qualifications in Finance or Administration or related field
- Previous accounts payable and/or accounts receivable experience, preferably across multiple entities and currencies with a global company.
- Understanding of legislative requirements in specialised area.
- Customer focus attitude with a commitment to excellence and quality
- Demonstrated administrative skillset with attention to detail and accuracy.
- Excellent communication (oral and written), interpersonal and presentation skills.
- Excellent knowledge of SAP, Microsoft Office - Teams, Sharepoint, Outlook and Excel.
- Extensive experience in a similar role.

Modular Mining Systems Pty Ltd is an Equal Opportunity Workplace. All qualified applicants will receive consideration for employment without regard to gender, race, age, disability, sexual orientation, or religion.

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