Executive Assistant

6 months ago

Sydney, Australia Nuix Full time

Description
We are looking a talented Executive Assistant to join our Nuix team to support our Executive Vice President, APAC and Global Alliances and Chief Marketing Officer. The Executive Assistant plays a critical role in providing high-level administrative support to our Leadership Team. This position requires exceptional organisational skills, effective communication, and the ability to manage complex tasks efficiently.
Key Responsibilities

Diary management, including coordinating complex meeting across multiple time zones ensuring all pre meeting requirements are considered and prepared. Managing each Executives time, taking into consideration priorities, available time, and other variables.

Coordinates all aspects of both domestic and international travel arrangements for the Executives including but not limited to booking flights, hotel and local transportation, providing agendas, itineraries and travel packs and dealing with and proactively managing and communicating changes as required, in a timely manner

Planning & executing internal team offsites & events such as virtual and in-person Town Halls

Meeting and greeting internal and external clients with a warm and professional disposition while addressing needs with a sense of urgency, priority and confidentiality

Processing and submission of all expenses for each of the Executives on in a timely manner

Handle a wide range of administrative tasks, including drafting correspondence, reports, and presentations. Collating input from team for monthly Board Reports, and raising Purchase Orders

Coordinate and communicate with other Executive Assistants playing a key role to ensure alignment of Executive diaries, events and corporate calendar

Identify and drive implementation of administration process and system improvements

Undertake special projects or other ad-hoc duties as reasonably required, including on-boarding new team members

Identify and implement operational improvements

Skills, Knowledge and Expertise

5+ years’ experience in a similar role within a global company

Proven ability and a strong passion for working in a very fast paced, agile and result oriented organization with multiple stakeholders and competing demands

Strong sense of professionalism reflected in presentation of work, personal appearance and interactions with colleagues and stakeholders

Demonstrated ability to plan and prioritise workload and agree with various stakeholders what the priorities are

Demonstrated analytical and critical thinking skills

Tech savvy with strong proficiency in all office systems including PowerPoint, Excel, Word, Outlook, cloud-based systems, and Teams

Advanced written and verbal communication skills across stakeholders at all levels both internally and externally

Must perform well under pressure and high workloads, and be able to communicate effectively

Ability to work to tight deadlines and timeframes, paying high attention to detail

Willingness to contribute to team goals, provide proactive support and do so with a can-do attitude

Demonstrates a proactive and strategic approach to problem solving uses initiative and has excellent follow-through

This position often requires the handling of sensitive information with professionalism and integrity, with a need to maintain strict confidentiality and demonstrate discretion in communication with others.

Ambition, a willingness to learn and develop professionally.
Nuix is on an incredible journey of transformation, aligning our strengths with our ambitions to pursue greater opportunities. To find out more about who we are and what we are doing, please visit our web page.

As we expand our global team and extend our skills and expertise, we are unified as one Nuix team guided by our shared vision, mission and values.

Nuix Vision Be a force for good by finding truth in a digital world.
Nuix Mission Statement

Nuix creates innovative software that empowers organizations to simply and quickly find the truth from any data in a digital world. We are a passionate and talented team, delighting our customers with software that transforms data into actionable intelligence.
Nuix Values

Take Ownership

Resilient

Unafraid

Team Nuix

Hero Our Customers

We believe in these principles and seek to weave them into the fabric of our daily work at Nuix. In doing so, we co-create a dynamic and purposeful company culture that we can be proud of and want to belong to.

Nuix is an Equal Opportunity Employer.

**Benefits**:
2 x Wellbeing Leave Days

ZenDay Wellness Hour - an hour in your calendar to prioritise your wellbeing

Massage Therapy Sessions - 15 minute professional massages in each office

Feel Good FriYAY - disconnect a little early at 3pm on Fridays

2 x days per day for volunteering

Financial Education Sessions

About Nuix See the bigger picture, faster.

We are a leading provider of investigative analytics and intelligence software, that empowers our customers to be a force for good

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