Es 1.2 Admin Assistant

4 weeks ago

Melbourne, Australia Education and Training Full time

Location: Melbourne | Western Metropolitan

Job type: Part time / From 24/04/2023 - 18/01/2024

Organisation: Education and Training

**Salary**: Salary not specified

Occupation: Education and Training

Reference: 1336169

**Selection Criteria**:

- Demonstrated ability to undertake front of house reception duties that demonstrates a high level of oral and written communication skills
- The capacity to provide information to parents, visitors, staff and students in a way that fosters a welcoming environment and effective customer service.
- Demonstrated ability to work as an effective team member, displaying reliability and maintaining high level confidentiality.
- Experience in the use CASES21 and Compass Student Management programs or the demonstrated capacity to adapt to or learn new programs.
- Demonstrated proficiency in the use of office software, including Microsoft Word, Excel, PowerPoint, and the ability to use other software programs.

**Role**:
**The time fraction for this position will be 0.8 across 5 days.**

This role will require experience in organising and prioritising work to ensure that all office/school policies are strictly adhered to and work expectations, standards and deadlines are being met.

You will work independently and as part of a team to provide a high standard of customer service and support services to staff, students, families and visitors to the school.

Typical duties will include: front counter reception, expertise in utilising Microsoft office including word processing, database creation and the ability to utilise all aspects of Cases 21and Compass student administration and account receivable modules, and First Aid as required.

**Responsibilities**:

- **Reception Duties (Visitors and telephone inquiries)**
- Communicate effectively with all members of the school community and provide a range client services.
- Provide a professional and welcoming environment to parents, students, staff and visitors to the college
- Direct telephone and direct inquiries to the relevant staff/area.
- Ensure that all queries are dealt with in a professional and confidential manner.
- **Reception Duties (Student Window)**
- Manage all student inquiries and direct to the relevant staff/area.
- Ensure that all queries are dealt with in a professional and confidential manner.
- Collect student payments, ensuring a strict adherence to office policies.
- **Student Administration and Finance**
- Ensure that all money is receipted correctly and balances at the end of each day.
- Maintain accurate records of payments and permissions for excursions.
- Proficiently use all aspects CASES21accounts receivable, including family receipts and payments, together with a working knowledge of sundry debtor and creditor functions.
- Produce, interpret and analyse financial reports, including family transaction history and matching transaction reports.
- Extract data from Cases 21 using the worksheet function to provide accurate reports.
- Accurately enter student enrolment data into Cases 21.
- Competently use Compass to record and mange student attendance data.
- Competently use the chronicle function in Compass to enter and produce reports.
- **Administration Duties**
- Use Microsoft Office to produce letters, spreadsheets and presentations in accordance with the school’s templates and guidelines.
- As directed by the Office Manager, support with the delivery of administrative requests and tasks from management and teaching staff, ensuring that a high standard of service is provided at all times.
- **First Aide Duties**
- Provide first aide support to students as required.
- Use Compass to record sickbay attendance.
- **Professional Development**

It is expected that the position holder will show a commitment to ongoing professional development.

**Other duties as directed**

**Who May Apply**:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

**EEO AND OHS Commitment**:
**Child Safe Standards**:
**DET Values**:
**Other Information**:

- a resume including relevant experience as well as personal details (name, address and contact numbers, business and home)

Please note that the selection panel may seek additional referees beyond those you name. Consistent with policy, we shall advise you if we will take this action.

**Conditions of Employment**:

- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.

**Location Profile**:
**College Profile**

**Vision**

St Albans Secondary College is dedicated to providing an environment that values excellence, is respectful of all members of the community and which inspires each individual to achieve their potential, and to take their place with confidence in a changing society.

At St Albans Secondary College, we hold these values and guiding principles:

- We show leadership by taking responsibility and being committed

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