Office Manager

2 weeks ago

Melbourne City Centre, Australia Department of Justice and Community Safety Full time

Utilise your administrative expertise to provide support and advice to the Victim Services Support and Reform branch
- An Ongoing Full-Time opportunity to work with a high-performing and passionate team in the Victorian Public Service
- VPS Grade 3: $73,842 - $89,661 plus superannuation.

**About the Business Unit**:
The Victim Services, Support and Reform (VSSR) branch is part of the Police, Racing, Victims and Coordination group in the Department of Justice and Community Safety. The VSSR is responsible for coordinating a suite of services for victims of crime that provide information and support to help manage the effects of crime and guide victims through the criminal justice system across Victoria.

**About the Role**:
The Office Manager will manage and oversee the systems and processes that support an effective and efficient operation of the Child and Youth Witness Service and Intermediary Program. This will include a range of administrative duties including referrals to the service, financial management systems, record keeping, data monitoring and reporting, brief and correspondence management, and premise management. Working as part of a team, the Office Manager will adopt behaviours which support productive teamwork.

**Some of your duties will include**:

- Management and oversight of an effective operation of the office providing site support and reporting to the program manager.
- Establishing and maintaining reception functions, maintaining administrative records; correspondence; briefings and materials, organising facility maintenance and office supplies.
- Processing purchase orders invoices and accounts and ensuring they are adhering to the Department's financial management policies and procedures.

To learn more about this role before applying, please read the attached position description.

**About You**:

- Experience in managing the office of a small or large program in a service delivery environment
- Demonstrated ability to develop administrative systems to enable program staff to work effectively in an office environment
- Demonstrated competence in using the MS Office suite, and other corporate programs including TRIM, Oracle, Sharepoint and travel booking systems.

**Qualifications/Requirements**:

- It is desirable that you have current experience in managing a small or large office in a service delivery context.

**How to Apply**:
**FOR INTERNAL VPS EMPLOYEES**:
**IMPORTANT INFORMATION**:
**CHILD SAFE STATEMENT OF COMMITMENT**:
The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.

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