Commercial Office Manager

6 months ago

Melbourne, Australia Mallinckrodt Full time

Job Title

Commercial Office Manager

Requisition

JR000014024 Commercial Office Manager (Open)

Location

CC-Australia - AUS512

Additional Locations

Melbourne, Australia

**Job Description**:

- Summary

This role is a key contributor to the efficient operation of Mallinckrodt Australia Head Office. The role manages the office administration tasks, including supporting the sales, marketing, and operations teams, on-boarding new employees, and office facilities responsibilities. In addition, this role provides administrative support to the Australian GM and management team.

Essential Functions

Administrative Assistant:

- Administrative Assistant to the General Manager and Medical Director
- Ensure the General Manager and Medical Director receive timely and professional support at all times by:

- Anticipating requirements and delivering robust solutions
- Proactively submitting documents for the attention of the GM and management of deadlines
- Preparing meeting agenda’s and taking/distributing minutes and following up on actions assigned
- Escalating actions proactively as needed
- Organizing all travel and manage expense reimbursement
- Preparing communication, reports, spreadsheets, and presentation material, as required
- Provide administrative support to the Commercial Manager, Operations Manager, Marketing Manager and Head of Finance as needed
- Oversee the onboarding of new employees; coordinating their induction, orientation, training, and asset acquisition
- Act as a liaison to HR t supporting and communicating internal company information and programs

Commercial Support
- Maintain customer contracts/ agreements and databases
- Maintain both the CRM and Contract database with updated contract information
- Check which contracts are close to expiry date/has expired and follow up with sales team re the status of the new agreement.
- Ensure that both the CRM and Contract database as updated information
- Ensure that signed contracts are saved electronically and on CRM
- Tender submission administration support
- Development of quotation and contract templates for Commercial team across both brands

Marketing support:

- Assistance with event excellence platform - submitting entries for all conferences, events, and speaker meetings, and tracking the approval process, as well as event close out once completed
- Assist the Marketing Manager in the development of the calendar of conferences and events for both brands, aligned to business objectives
- Build strong relationships with conference vendors and oversee vendor payments for all conferences and events
- Manage the logistics of meetings and events, including negotiating and securing appropriate facilities, coordinating travel for attendees, creating, and distributing appropriate materials, organizing catering, organizing the logistics of devices and marketing booth panel skins, acquiring proper approvals as necessary and managing to the approved budget
- Organise local social events and catering for in-house meetings
- Assist in the development of marketing material/proof reading
- Place orders for marketing material to ensure adequate stock is available, at all times

Operations support:

- Assist to ensure goods are receipted and material movement/transfer transactions are accurately and timely captured and processed into the Material Management System.
- Coordinating Preventative Maintenance activities between third party logistics providers (3PL) and different hospital departments
- Following up with 3PL, couriers and customers and provide resolutions on late or incorrect deliveries and issues
- Maintaining adequate stock levels and the distribution of stocks between various 3rd Party DC
- Transfer cylinders/devices stock to depots to ensure they have adequate stock levels

General:

- Coordinate Inclusion activities; attending monthly meetings and rolling out initiatives (i.e., Breast Cancer Awareness, Movember)
- Negotiate the purchase of office supplies, including business cards, in accordance with company purchasing policies and budgetary restrictions
- Assist the interstate teams with requests (e.g., sending marketing material by courier)
- Maintain highly sensitive confidential information, files, and correspondence
- Answer incoming calls and greet guests in a professional manner
- Ensure adherence to safe office practice
- Provide general business support, as directed by the Commercial Leadership team; e.g., system access, supporting HR and Finance activities
- Assist with special projects as needed
- Minimum Requirements

Education / Experience / Skills:

- Business degree or diploma
- 5+ years in a similar support role
- Demonstrated ability to work with mínimal supervision while achieving objectives and resolving issues
- Expertise working with various business software programs including MS Word, Excel, PowerPoint, Outlook
- Strong verbal and written communication skills
- The ability to professionally interact with customer

  • Solicitor (Commercial), Commercial, Property &

    3 months ago

    Melbourne, Australia Victorian Government Solicitor's Office Full time

    Location: Melbourne | CBD Job type: Full time Organisation: Victorian Government Solicitor's Office **Salary**: Salary not specified Occupation: Legal Reference: VG/VGSO793 We're looking for a committed and enthusiastic commercial lawyer, in the early stage of their legal career, to join our supportive team. We'll empower you to build your own practice...

  • Principal Solicitor

    3 months ago

    Melbourne, Australia Victorian Government Solicitor's Office Full time

    Location: Melbourne | CBD Job type: Full time Organisation: Victorian Government Solicitor's Office **Salary**: $134,593 - $157,354 Occupation: Legal Reference: VG/VGSO800 - Challenging, diverse and professionally fulfilling work on matters unique to the public sector - Working on challenging, high value transactional matters and high-profile real...

  • Commercial Property Manager

    6 months ago

    Melbourne, Australia Gough Recruitment Full time

    Are you ready to elevate your career in Commercial Real Estate? Our client is one of Melbourne's premier commercial agencies, with a strong brand and heritage that extends accross many decades. We're seeking an experienced Commercial Property Manager to join the team, work closely with the Directors to oversee a unique portfolio of commercial office...

  • Commercial Officer

    6 months ago

    Melbourne, Australia Saab Inc. Full time

    The role As part of our Corporate group, the Commercial Officer will provide high quality commercial assistance on a diverse range of corporate and commercial projects in both defence and civil solutions sectors. - Under the direction of the relevant Commercial Manager, undertake contractual administration of project to maximise commercial outcomes of the...

  • Commercial Cleaner in Melbourne

    6 months ago

    Melbourne, Australia Commercial Property Cleaning Full time

    **Start Date: ASAP** **Mon-Fri 1.5hrs/night** Commercial Cleaning Company in Melbourne is looking for new members for our cleaning team. We are looking for someone with experience in commercial cleaning. Equipment and chemicals and consumables provided. All supervision and training will be provided for you by our Branch Manager. You will be reporting...

  • Commercial Property Manager

    6 months ago

    Melbourne, Australia Gough Recruitment Full time

    This is your opportunity to join a high-performing office located in the heart of the CBD. Specializing in all aspects of Commercial sales, leasing & property management, this is a team headed up by a talented Director with a refreshing and proactive approach to the industry, that leads by example! **This role offers a rare opportunity for an experienced...

  • Commercial Manager

    7 months ago

    Melbourne, Australia John Wood Group Full time

    Wood is currently recruiting for a Commercial Manager to join our team in the Melbourne office to support the Asia Pacific - Eastern Region. Reporting to the VP Commercial, this diverse role will perform the full range of commercial activities from commercial inputs to proposals, preparation and negotiation of commercial pricing models, pre and post award...

  • Commercial and Supply Chain Officer

    6 months ago

    Melbourne, Australia QinetiQ Full time

    QinetiQ is a global defence and security company and employs more than 8000 people in more than 50 locations around the world. We offer our customers premier expertise in advice, services and creative technology-based products and help solve some of their most challenging problems. Our determination to deliver and improve today and anticipate and shape...

  • Property Manager

    6 months ago

    Melbourne, Australia Spire Recruitment Full time

    Fantastic Office Space with great team culture - Salary range dependent on your experience - up to $100k + Super - Work in the dream location in the South East with all the amazing cafes on offer - **Fantastic Office Space with great team culture**: - **Salary range dependent on your experience - up to $100k + Super**: - **Work in the dream location in the...

  • Commercial Manager

    7 months ago

    Melbourne, Australia G4S Full time

    With a new commercial management framework being implemented, we are seeking a highly skilled and experienced Commercial Manager for a fixed term 2 year contract, to lead the company into its next phase of growth. In recent years, G4S has consolidated and restructured its contracts, and identified commercial management as an area of priority and investment...

  • Commercial Property Manager

    6 months ago

    Melbourne, Australia Gough Recruitment Full time

    Our client is one of Melbourne's premier commercial agencies, with a strong brand and rich heritage servicing the Melbourne market. We're seeking an experienced Commercial Property Manager to join the team, work closely with the Leadership team to oversee a unique portfolio of commercial office buildings, predominantly B-grade assets across the Melbourne...

  • Commercial Manager

    6 months ago

    Melbourne, Australia UGL Limited Full time

    **Your career with UGL can be long, diverse, challenging and rewarding.** - Within the Rail and Technology Systems sector, UGL is a leading provider of integrated systems for road and rail infrastructure projects. We are uniquely positioned and resourced to support our clients in their goals of providing exceptional transport solutions. Our services include...

  • Commercial Property Manager

    6 months ago

    Melbourne, Australia Real Estate Career Developer Full time

    A well-established and respected real estate agency in South Melbourne - Experience the ultimate convenience-car parking & 5-star end-of-trip facilities - Work in an A Grade office environment that values stability in its team members **The Opportunity** A well-established name in the real estate industry, known for its commitment to excellence and a...

  • Commercial Manager

    6 months ago

    Melbourne, Australia Vestas Full time

    **|** **Full-Time** **|** **Commercial** **A unique role in Vestas Australia is open for anyone w who wants to explore the renewable energy industry and build a career in this space. Vestas Australia is looking for a Commercial Manager who will become an integral part of the Development team. This Commercial Manager will help grow Australia's Wind...

  • Commercial Property Manager

    7 months ago

    Melbourne, Australia Wall Street Full time

    Take the next step in your career and work with a leader in Commercial Property! - Work with a passionate and proud team of industry professionals. - Stunning new office in the heart of the CBD with kitchen work café amenities. **The Company**: With nearly five decades leading Australia’s commercial property sector, Burgess Rawson has firmly established...

  • Commercial Property Manager

    6 months ago

    Melbourne, Australia Gough Recruitment Full time

    **The Company**: Discover an exciting career prospect in a thriving office located in the heart of Melbourne CBD. This dynamic workplace boasts a rich history of success and is under the capable guidance of a highly respected and hands-on leadership. Specializing in commercial & industrial sales, leasing, and property management, this well-established team...

  • Commercial Property Manager

    6 months ago

    Melbourne, Australia Gough Recruitment Full time

    Family owned and operated business - Work for a private, manage owned assets and grow the portfolio - Competitive remuneration package **The Client**: Our client specializes in property development across diverse sectors such as medium-density residential, retail, commercial office, medical, and more, within the Melbourne metro area. With a track record...

  • Commercial Property Manager

    6 months ago

    Melbourne, Australia Oak Recruitment Pty Ltd Full time

    South Yarra Location | $110,000-$120,000 + Super - Great team culture with growth and progression opportunities - Monday to Friday | Free parking Our client is an established, industry leading Commercial Real Estate firm. Priding themselves on their extensive local market knowledge, they are seeking an experienced Commercial Property Manager looking to take...

  • Property Manager

    6 months ago

    Melbourne, Australia Spire Recruitment Full time

    Work closely with a dynamic and professional commercial team - Generous salary package on offer - Do you have 3 - 4 years experience and looking for a change? **About the Company**: One of the keys to success for Melbourne's leading commercial real estate companies is providing great service, as their motto suggests. They have a wealth of experience in the...

  • Commercial Due Diligence Officer

    2 months ago

    Melbourne, Australia Ausnew Home Disability Service Full time

    **Job Title**: Commercial Due Diligence Officer **Location**: Victoria **Employment Type**: Casual **Job Summary**: As a **Commercial Due Diligence Officer**, you will play a key role in supporting the commercial acquisition and growth of NDIS businesses. You will leverage your extensive knowledge of the NDIS sector to conduct due diligence on potential...