Project Administrator

3 weeks ago

Melbourne, Australia Hudson Australia Full time

Work with a high-profile State Government client
- Competitive hourly rate
- CBD location, very easy to commute to

We are seeking an experienced Project Administrator to join a highly engaged team with one of our State Government clients. Hit the ground running and provide project support to assist in meeting agreed project objectives, service delivery standards and timelines, stakeholder expectations and client needs. This is a length contract until June 2023 so if you are looking for stability this is the one for you.

**The Role**:

- Work with a high-profile State Government client
- Competitive hourly rate
- CBD location, very easy to commute to
- Discounts and offers as a flexhiver
- Easy to fill timesheet and on-time weekly payment

**Duties & Responsibilities**:

- Provide project support to assist in meeting agreed project objectives, service delivery standards and timelines, stakeholder expectations and client needs
- Provide a range of administrative support activities including financial records, drafting and preparing reports, development of standard communication, scheduling meetings organisation of meeting documents and minute taking/distribution, data entry, and records management
- Coordinate meetings and workshops, providing secretariat support to high-level stakeholder/executive groups and ensuring follow-up of actions arising from meetings
- Undertake research and analysis in order to develop and prepare a range of highly confidential documents, data entry and maintenance, correspondence, reports, briefings, presentations and contract documentation
- Develop, implement, and maintain efficient project administration systems and processes including document tracking and control and proactively creating and implementing new systems to streamline processes as required
- Establish relationships and liaise with a diverse range of stakeholders, contractors, suppliers and government agency counterparts in relation to planning, project management and support functions
- Identify and communicate risks and issues as they arise and work collaboratively to mitigate or resolve them respectively
- Under direction, assist in the maintenance of the project schedule, budget and financial management including defining detail of schedules in consultation with the project team
- Work flexibly across the unit performing any additional ad-hoc tasks as required or requested.
- To practice cultural safety by creating environments, relationships and systems free from racism and discrimination so that people can feel safe, valued and able to participate

**Job Requirements**:

- Previous experience as a Project Administrator with demonstrated skills in supporting a project team to meet their objectives
- Senior Administrator with broad experience across a range of tasks
- Experience in a high paced environment
- Able to communicate clearly, and effectively with all levels of internal staff and external clients
- Able to manage competing priorities effectively and efficiently
- Constructively deals with stakeholder issues
- Must be fully vaccinated and be willing to undergo an Australian Police Check

**How to Apply**:

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