Corporate Secretariat Coordinator

2 weeks ago

Brisbane, Australia QIC Limited Full time

**About the role**

Join our team as a Corporate Secretariat Coordinator, where you'll play a crucial role in supporting the operations of our Corporate Secretariat team. Your primary responsibilities include managing administrative tasks essential for the team’s efficiency and ensuring seamless coordination with outsourced service providers. This role will also involve organising meeting logistics, and preparing materials for client presentations.

At QIC, our Corporate Secretariat team focuses strategically on establishing and maintaining a robust governance framework that upholds high integrity standards while remaining adaptable to internal and external demands. Key responsibilities include:

- Contributing positively and proactively to QIC’s business, sustainability efforts, and corporate culture.
- Supporting robust governance frameworks, product structuring, and records management.
- Managing interactions with shareholders and government entities effectively.
- Providing timely and pertinent information to the Board, investment teams, and corporate units.
- Monitoring industry governance trends and integrating them into QIC’s strategic initiatives.
- Ensuring accurate and punctual delivery of statutory, compliance, and operational requirements.
- Upholding QIC’s values consistently and driving initiatives to enhance team efficiency and effectiveness.

**About you**
- Exceptional organizational and administrative skills.
- Proficiency in document management (electronic and paper formats).
- Outstanding interpersonal skills, both verbal and written.
- Strong attention to detail and accuracy.
- Excellent report writing abilities.
- Ability to work collaboratively in a small team setting and independently.
- Proactive in identifying and implementing process improvements.
- Advanced proficiency in Microsoft Office suite (Excel, Word, PowerPoint).
- Demonstrated initiative, professionalism, and the ability to think critically and challenge assumptions.
- Familiarity with setting up and managing video conference facilities and meetings.
- Broad knowledge and diverse experience in office secretarial, organizational, and administrative practices.
- Thrives in a fast-paced environment, demonstrating adaptability and preference for dynamic settings.

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