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Executive Assistant

2 months ago

Parramatta, Australia NSW Government -Operations Group Full time

**Exciting opportunity to work in the Reform Programs Team**:

- **Ongoing Full-Time role**:

- **Clerk Grade 7/8 - $101,947 - $112,849 (plus employer's contribution to superannuation and annual leave loading).**:

- **Location: Parramatta, flexible working arrangements.**

**About the Department of Education**

The Department of Education is the largest provider of public education in Australia, with nearly 100,000 employees across NSW in our schools and corporate offices. Our purpose is centred on the delivery of high-quality public education to two-thirds of the NSW student population.

For more information about the Department of Education, please visit NSW Department of Education

**About the role**

Do you have experience supporting c-level executives providing a range of high-level executive and administrative support services across a range of complex issues? If the answer is yes, then we have a role for you. At Reform Programs, we are looking for an experienced Executive Assistant to support the Reform Program's Executive Director's achievement of organisational objectives.
- Coordinate meetings including preparing agendas, organising venues, catering to contribute to the smooth running of meetings.
- Track, manage and maintain of the teams Workforce Management System JIRA.
- Management of ED’s calendar and prioritisation of competing demands of time and deadlines.
- Maintain records management system (Content Manager)
- Contribute to the efficient business operations of the directorate by providing a range of quality executive and administrative services to the ED and Leadership Team.
- Provide SAP finance systems support.
- Provide word processing and prepare spreadsheets and PowerPoint presentations using the MS Office suite of programs and other clerical tasks within required timeframes.
- Respond to incoming telephone, electronic or face-to-face enquiries, providing information and referring enquiries in an effective and responsive manner ensuring high level customer service to internal and external customers and stakeholders.

**Skills and Experience**
- Experience in supporting senior executives and/or Government officials.
- Exceptional interpersonal and communication skills
- A level of political acumen and a demonstrated ability to display discretion and maintain confidentiality.
- Ability to manage workflow priorities and workloads, meet deadlines with a focus on continuous improvement.
- Ability to prepare high quality written materials in multiple formats, including experience in speech writing, correspondence, presentations and briefings.
- Knowledge of and commitment to implementing the Department’s Aboriginal Education Policy and upholding the Department’s Partnership Agreement with the NSW AECG and to ensure quality outcomes for Aboriginal people

**Essential requirements of the role**
- Demonstrated understanding of and commitment to the value of public education

**Benefits**
- Flexible working arrangements, including - hybrid/work from home arrangements.
- 35 hours working week.
- Competitive salary, salary sacrificing, employer’s contribution to superannuation and annual leave loading.
- Flex Leave entitlements, generous holidays & leave conditions.
- Opportunities for advancement and mobility across the Department to support your career growth.

**How to apply**

1. Submit a cover letter (maximum 2 pages) outlining how you meet the requirements and capabilities of this role.

2. Attach an up-to-date resume (maximum of 5 pages)

**Closing date**: 7 June 2023 at 11:59pm.
- A talent pool may be created through this recruitment process. A talent pool is a group of applicants who have been assessed and identified as suitable for this role, and who may be considered for a range of similar roles, including temporary, term or ongoing roles, over the next 18 months._

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