Administration Assistant

2 weeks ago

Melbourne, Australia Methodist Ladies' College Full time

Ref Code
578803

Location
Melbourne

Category
Education Support

Sub Categories
Student Services

The role

Full Time position, 3 month Contract Position

Commencing: April, 2024

The Careers Department Administration assists the Work Experience Coordinator and Careers Administrator by providing high quality administrative support for Work Experience Program and Student Appointment programs for students in Yrs 10, 11 and 12.

Some of your primary duties and responsibilities will include the following:
Work Experience Administration
- To ensure that the legal requirements of the Work Placement Programs are met
- Understanding of DocuSign software
- Liaising with Head of Careers and Computing staff to maintain and update the online program for the organisation and management of the Work Placement program on myMLC
- Assist students with the organisation of their Work Placements
- Maintain current records of Student Placements and all the requirements including OH&S Certificates
- Prepare reports on Work Placements as required

Assistant to Head of Careers and Career Development Practitioners & Office Administration Duties
- Manage telephone calls and enquiries to the Careers Department and redirect where appropriate
- Maintain all student files and archives as necessary on student work placements
- Other duties as directed

Reception
- Manage the Careers reception and provide professional customer service to visitors, staff and students
- Be responsible for dealing with telephone calls and messages within in the Careers Department
- Make appointments as requested for students, parents and visitors to the Careers Department

The school

MLC is a leading independent girls' day and boarding school in the inner east of Melbourne. Our unmatched breadth of learning and wellbeing experiences and environments inspires and supports MLC students to find and nurture their individual interests and talents and achieve their best.

Known for our commitment to excellence and innovation in education combined with the unmatched breadth of our curriculum, co-curricular activities, and College resources ensures our students discover their strengths and interests, nurture their talents, forge their own paths and achieve their best.

MLC students are empowered to be confident and resilient global citizens who possess the skills, knowledge, and attitude to thrive throughout every stage of their schooling and in an ever-changing, globalised world.

About You
- Ability to relate well to young people and to provide professional customer service to students, staff, parents and visitors
- Ability to work closely with management and contribute as a team member
- Proactive nature to effectively support the Head of Careers
- Flexibility to meet conflicting demands, manage multiple tasks, prioritise workload and meet deadlines
- Capacity to take initiative and ownership of tasks
- Demonstrated organisational abilities
- Strong problem-solving skills and communication skills in handling queries both face to face and via telephone
- Ability to draft professional and grammatically correct correspondence.
- Strong sense of confidentiality
- Strong technology skills including DocuSign, MS Word (mail merge), Excel, E-mail and internet
- A current Working with Children Check and Police Check
- Be open to ideas, striving for excellence and have a high level of integrity

Desirable Criteria (competencies, qualifications, knowledge and experience)
- Previous experience working as a Personal/Executive Assistant
- Secretarial/ Administrative qualifications, including tertiary qualifications, will be well regarded.

MLC puts child safety at the forefront and are committed to providing a child safe environment. The safety of our students is paramount and is the responsibility of all of our staff.

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