Administrative Assistant

3 weeks ago

Melbourne, Australia Herbert Smith Freehills Full time

**MELBOURNE - CBD**

**THE OPPORTUNITY**

**The opportunity**:
We are seeking an Administrative Assistant to join our leading Employment team in our Melbourne office on 12-month contract commencing January 2024. This role will suit someone with a passion for working collaboratively within a team.

As the Administrative Assistant you will work closely with the Legal Assistants to provide administrative support to legal and business services staff to enhance our client experience. Your day to day will involve however not limited to:

- Provide timely and accurate support to Legal Assistants with administrative support needs.
- Deliver high quality, accurate work whilst managing deadlines, responding to change and the competing priorities of all work.
- Scan, print or photocopy relevant documents as and when required by the relevant practice group support colleague or Lawyer.
- Provide ad hoc support to the group or division such as dealing with incoming mail, answering the telephone, amending documents and any other administrative duties.
- Prepare files for archiving and manage return and retrieval of files following firm guidelines.

**SKILLS, EXPERIENCE AND QUALIFICATIONS**

**To be successful you will have**:

- Impeccable attention to detail.
- Previous administrative experience (preferred but not essential).
- Demonstrated enthusiasm and proactivity in the workplace.
- Ability to work in the office five days per week.
- Knowledge of the Microsoft Office suite (Outlook, Word, Excel and PowerPoint).
- Strong time management and organisational skills; ability to prioritise your time across a number of busy matters.
- Good written and verbal communication skills with a demonstrated ability to build effective relationships with stakeholders.

**What you can expect from us**:

- We're a world leading international law firm with a global team of over 5,000 professionals. Your growth is our ambition as we strive to be the market leader. We embrace diversity, high performance, collaboration, and digital innovation. As leaders in our field, we are client-centred, commercially driven, and renowned for our solution-focused expertise. Join us and be part of a human, bold, and outstanding team.
- As early adopters of agile working we prioritise flexibility to meet your needs, as well as that of your team, and your clients. You'll be in the office when you need to be and will be purposeful when you're there.
- We prioritise your growth by providing a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.
- We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you'll have it and we'll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.
- This vacancy is being managed directly by Herbert Smith Freehills Recruitment team. We will contact our preferred agency partners should we require additional assistance. Thank you._

**GROUP / TEAM**

Employment, pensions and incentives

**GROUP / TEAM DESCRIPTION**

**The team**:
The legal support team provides the practical support our lawyers need so they can deliver the best possible service to our clients. The role of our assistants is critical in assisting our people to perform at the highest level. The team provides high-quality support to partners and throughout our practice areas. This ranges from providing administrative support and diary management to producing a wide range of complex documents. Our legal support team also plays a client-facing role as our assistants are typically in regular contact with our clients on behalf of lawyers.

**ROLE TYPE**

Business Services

**CONTRACT TYPE**

Maximum Term Contract

**WORKING PATTERN**

Full Time

Herbert Smith Freehills

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