Reception / Administrative Assistant

3 weeks ago

Melbourne, Australia KBR Full time

**Title**:
Reception / Administrative Assistant

Are you looking to expand your horizons and join a global organisation with endless potential?

Join us, on the journey.

Creativity, collaboration, and excellence are at the heart of KBR’s vision. Does this resonate with you?

We value an inclusive and diverse work environment and are working together to build a culture that embraces each other’s unique strengths and experiences.

Our people are important to us and you will play a key role in contributing to the success of our business. We believe in empowering our employees, nurturing development within a culture of trust. We will encourage and empower you to work in a way that suits your style and look forward to discussing the ways in which we can build success.

The Opportunity

Due to an internal promotion, we are currently looking for a

Receptionist/

Administrative Assistant

to join our growing Melbourne team. The role will give you an opportunity to provide administrative support to our Victorian office. You will have the opportunity to be the face of the office, liaising with colleagues, guests, and clients each day.

**The key responsibilities of this role include**:
Answering all external phone calls, screening and forwarding or message taking where appropriate

Routinely meet deadlines by prioritising workload to ensure internal client needs are met

Maintain Meeting/function booking systems including refreshments & catering requirements when requested

Process travel and accommodation arrangements in accordance with the KBR Travel Guidelines

Processing expense claims via Concur

Providing support to corporate invoice, Purchase Orders, Shopping Carts & Service Entry

Formatting and producing accurate, timely and well-presented documents

Coordinating mail; ingoing and outgoing mail to Australia Post and courier companies

General administration, including photocopying, laminating, printing, binding, data entry, filing and scanning when directed

Formatting and producing accurate, timely and well-presented documents

Maintain filing system protocols which enables the timely retrieval of documents

We can offer you flexible and family friendly working arrangements including flexibility with hours as well as your work location. You will receive ongoing professional development and the opportunity to work with technically eminent professionals. Employees of KBR may benefit from up to 8 additional hours of accrued flexible leave every 4 weeks in addition to the standard 4 weeks of annual leave each year (33 days in total).

Who are you?

Under supervision of the office manager, it is expected you will be able to monitor your own workload to ensure deadlines are met. Excellent written, verbal and interpersonal communication are important, as well as comprehensive grammar and editing skills. Proficiency with touch typing and Microsoft programs is essential and experience with SAP will be highly regarded.

What we do

KBR’s Infrastructure Solutions Australia business offers a wide range of professional consulting services to private and public sector clients to deliver projects of any size in both urban and remote environments in transport, water and environment, buildings, defence infrastructure and program management consultancy. Our workforce of over 750 is technically and geographically diversified to match the characteristics of our principal markets and has the capability to service our clients’ requirements through all phases of project development and implementation.

**Infrastructure Solutions Australia information**:
At KBR, we value you - here’s how

While our people are busy delivering leading science, technology and engineering solutions, we’re committed to providing them with a supportive, trusting environment and benefits that enable them to thrive and continue doing what they do best.

KBR has all the benefits of a global organisation with a local company feel. You’ll get to know everyone in the Victorian business as well as develop relationships with colleagues interstate. You won’t just be a number

**See what life at KBR looks like here**:

  • Administration Assistant/reception

    2 months ago

    Melbourne, Australia Recruitly Full time

    Lovely professional Accounting office in the CBD - Provide assistance with general administration and reception - Fabulous entry-level opportunit! **The Firm** This is a rare but fabulous entry-level opportunity that will kick-start your career in a professional environment. If you like the idea of working in a polished, corporate office, you’ll feel...

  • Reception/administration Assistant

    4 weeks ago

    Melbourne, Australia The Hassett Group Full time

    Require highly personable and dynamic individual - Inner CBD Location - $32-$37 Per Hour Package **The Client** Our client is a leading independent long term investor, developer and manager of public infrastructure. As the business continues to evolve, they are seeking a highly personable and professional individual that can manage all Reception and...

  • Reception/administration Assistant

    2 months ago

    Melbourne, Australia The Hassett Group Full time

    Require highly personable and dynamic individual - Inner CBD Location - $32-$37 Per Hour Package **The Client** Our client is a leading independent long term investor, developer and manager of public infrastructure. As the business continues to evolve, they are seeking a highly personable and professional individual that can manage all Reception and...

  • Reception/administration Assistant

    2 weeks ago

    Melbourne, Victoria, Australia The Hassett Group Full time

    Require highly personable and dynamic individual Inner CBD Location- $32-$37 Per Hour PackageThe ClientOur client is a leading independent long term investor, developer and manager of public infrastructure. As the business continues to evolve, they are seeking a highly personable and professional individual that can manage all Reception and Administrative...

  • Reception and Administrative Assistant

    3 weeks ago

    Melbourne, Australia Peninsula Health Full time

    Location: Melbourne | Southern Metropolitan Job type: Full time, Part time Organisation: Peninsula Health **Salary**: Salary not specified Occupation: Administration/Secretarial, Medical Reference: 33732 - **Fast-paced and varied role in a supportive team environment**: - **Flexible hours and days**: - **Frankston, Mornington Peninsula & surrounding...

  • Reception and Administrative Assistant

    4 weeks ago

    Melbourne, Australia Peninsula Health Full time

    Location: Melbourne | Southern Metropolitan Job type: Part time Organisation: Peninsula Health **Salary**: Salary not specified Occupation: Administration/Secretarial, Medical Reference: 35319 - Fast-paced and varied role in a supportive team environment - Flexible hours and days - Frankston, Mornington Peninsula & surrounding locations -...

  • Reception/administration Assistant

    2 months ago

    Melbourne, Australia Marriott Academy Full time

    Marriott Academy is a registered training organisation that provides quality training to international and domestic students. We are currently seeking a Receptionist/Admin Assistant to join our dynamic vocational education team based in Melbourne CBD. Responsibilities, but not limited to: - Data entry and maintaining student records in our SMS database...

  • Reception/administration Assistant

    4 weeks ago

    Melbourne, Australia Marriott Academy Full time

    Marriott Academy is a registered training organisation that provides quality training to international and domestic students. We are currently seeking a Receptionist/Admin Assistant to join our dynamic vocational education team based in Melbourne CBD. Responsibilities, but not limited to: - Data entry and maintaining student records in our SMS database...

  • Reception and Administrative Assistant

    1 week ago

    Melbourne, Victoria, Australia Peninsula Health Full time

    Location: Melbourne | Southern MetropolitanJob type: Part timeOrganisation: Peninsula HealthSalary: Salary not specifiedOccupation: Administration/Secretarial, MedicalReference: 35319 Fastpaced and varied role in a supportive team environment Flexible hours and days Frankston, Mornington Peninsula & surrounding locations Classification: HS1*Who We Are and...

  • Administration Assistant/reception

    5 days ago

    Melbourne, Australia FM Global Full time

    **Overview**: - FM Global is a leading property insurer of the world's largest businesses, providing more than one-third of FORTUNE 1000-size companies with engineering-based risk management and property insurance solutions. FM Global helps clients maintain continuity in their business operations by drawing upon innovative loss-prevention engineering and...

  • Reception / Administration

    3 days ago

    Melbourne, Australia u&u Recruitment Partners Full time

    Secure a permanent position for 2024! Interview now and start in January Burwood East location - free parking Permanent Full-Time position Monday to Friday 9am to 5pm Join this lovely team within Financial Services and become the face of their firm and the "organiser" of their office. Assisting with Reception, Administration and Office Management...

  • Reception/administration Assistant

    2 weeks ago

    Melbourne, Victoria, Australia Marriott Academy Full time

    Marriott Academy is a registered training organisation that provides quality training to international and domestic students.We are currently seeking a Receptionist/Admin Assistant to join our dynamic vocational education team based in Melbourne CBD.Responsibilities, but not limited to: Data entry and maintaining student records in our SMS database...

  • Reception/administration Assistant

    2 weeks ago

    Melbourne, Victoria, Australia Marriott Academy Full time

    Marriott Academy is a registered training organisation that provides quality training to international and domestic students.We are currently seeking a Receptionist/Admin Assistant to join our dynamic vocational education team based in Melbourne CBD.Responsibilities, but not limited to: Data entry and maintaining student records in our SMS database...

  • Administration Assistant/reception

    1 week ago

    Melbourne, Victoria, Australia FM Global Full time

    Overview: FM Global is a leading property insurer of the world's largest businesses, providing more than onethird of FORTUNE 1000size companies with engineeringbased risk management and property insurance solutions. FM Global helps clients maintain continuity in their business operations by drawing upon innovative lossprevention engineering and research;...

  • Reception / Administration

    1 week ago

    Melbourne, Victoria, Australia u&u Recruitment Partners Full time

    Secure a permanent position for 2024Interview now and start in JanuaryBurwood East location - free parkingPermanent Full-Time positionMonday to Friday 9am to 5pmJoin this lovely team within Financial Services and become the face of their firm and the "organiser" of their office.Assisting with Reception, Administration and Office Management duties, your days...

  • Reception Accounts and Administrative Assistant

    4 weeks ago

    Melbourne, Australia Woods & Co Recruitment Full time

    Enjoy work-life balance with part-time hours. - Cheltenham - Join a well-established and respected company in the construction industry. **Woods & Co** is thrilled to partner with a leading contractor in the concrete structure and formwork sector with over 30 years of experience, and is currently seeking a skilled and enthusiastic Reception Accounts and...

  • Reception/administration - Cbd

    5 days ago

    Melbourne, Australia Spire Recruitment Full time

    Monday to Friday role | Leading Commercial agency - Excellent training provided and progression available - No Real Estate experience required, just strong reception and people skills **About the Role and Who we are Looking for** An opportunity exists to join a highly successful large commercial agency in the Melbourne CBD This role requires someone who...

  • Reception-Administration

    1 month ago

    Melbourne, Australia Australia Wide Engineering Recruitment Full time

    Reception is your passion! Permanent Full Time Building Services  S.E. suburbs Very Attractive Salary Package Immediate start! The Company:A fantastic opportunity has presented to join and grow within a dynamic building services organisation, that has a long-standing policy of attracting and developing only the best and continues to reinforce their...

  • Reception-Administration

    2 weeks ago

    Melbourne, Victoria, Australia Australia Wide Engineering Recruitment Full time

    Reception is your passion Permanent Full Time Building Services Port Melbourne location Very Attractive Salary Package Immediate start The Company:A fantastic opportunity has presented to join and grow within a dynamic building services organisation, that has a long-standing policy of attracting and developing only the best and continues to reinforce their...

  • Temporary Administration

    2 months ago

    Melbourne, Australia FourQuarters Full time

    Melbourne CBD and inner suburbs location - Various Administration & Reception Assingments - Temporary Assingments FourQuarters Recruitment is recognised as a leading specialist in the recruitment of Finance & Accounting, Banking, Technology and Business Support professionals. Our expanding client portfolio ranges from top ASX listed corporates and global...