Personal Assistant

3 days ago


Melbourne City Centre, Australia BDO Full time

**About BDO**

BDO is a trusted adviser to clients looking for audit, tax and advisory services. As one of the world’s leading audit and accounting organisations, we have clients of all types and sizes across an array of industry sectors.

Our values are at the core of who we are and how we work with each other and with our clients. These values are the foundation of what we deliver, IDEAS | PEOPLE | TRUST. This is about delivering ideas and advice that create value; quality-driven people who are motivated by providing exceptional client service; and being trusted to get the job done. Learn more about BDO.

**The Role**:
Personal Assistants work closely with Partners and their Executive Assistants to provide effective and efficient administrative support to their team.

**Duties and Responsibilities**:

- Partner calendar management including sending and accepting invitations, booking rooms and catering etc
- Screen telephone calls, respond to requests and/or forward onto the relevant employee
- Process incoming and outgoing mail
- Update the Client Relation Management (CRM) database ensuring data integrity - client details, bids, marketing events and business development activities
- Financial administrative support including timesheet entry, billing, and processing of invoices for payment
- Process expense claims for Partners and Directors within appropriate timeframes
- Booking business related travel via our Corporate Travel agent
- Client and contract administration including preparing engagement letters, pitches and proposals
- Process of Conflict and Independence Checks - submitting checks, monitoring progress and filing of final sign-off in client electronic files
- Draft Client Acceptance procedures for onboarding new clients
- Maintain office filing and storage systems including archiving
- Coordinate People & Culture activities including performance (RED) awards, team functions and team meetings
- Assist other members of the Executive Assistant/Client Services teams when required

**Skills/Attributes required**:

- Attention to detail and the ability to produce accurate work within deadlines
- A willingness to assist, and be able to manage multiple deadlines
- Is proactive in seeking out answers or further advice, where needed
- Establish rapport with colleagues, internal and external contacts to achieve an outcome
- A strong client service ethic and goes the ‘extra mile’ to commit to excellence

**Qualifications and Experience required**:

- 12 months’ experience working in a corporate environment preferred but not essential

**Experience with software programs**:

- Intermediate knowledge of Microsoft Office (especially Word and PowerPoint)
- Knowledge of APS and Workplace favourable, but not essential

**What we will offer you**

BDO offers professional development, collaborative culture, workplace flexibility, global career growth opportunities and an industry-competitive salary package.

We are committed to building your technical, advisory, leadership, and management skills, and balance work with promoting health, wellbeing, workplace giving and social activities. At BDO, we want you to enjoy what you do and the community of colleagues and clients you work with.

As a firm, we embrace an inclusive culture and value the difference and unique perspective of every individual. We are proud to be named an Inclusive Employer for 2019-2020 by Diversity Council Australia (DCA).

IDEAS | PEOPLE | TRUST

**#BDOCareers


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