Office Administrator Service Coordinator Engineering

4 weeks ago

Hamilton, Australia Hiring Solutions Full time

Permanent Role
- Excellent Remuneration Package
- Hamilton, Qld

**About Us**
Our client is a multinational organization and specializes in installation and commissioning of manufacturing equipment in Food manufacturing companies in Australia. Due to a significant growth, they are currently recruiting Admin Officer / Office Administrator to join their team.

**About the role**

**Administrative Duties**
- Book all travel, accommodation, car hire and seek relevant approvals - Corp Traveller/ATPI
- Weekend & after hours travel requests
- Local & international travel requests along with relevant approvals
- Australian work visa coordination
- Direct customer engagement re: insurances, documentation, certificates, manuals etc.
- Coordinate subcontractors and 3rd party suppliers
- Supervise cleaning crew and cleanliness of office space
- Building maintenance including annual inspections etc.
- Coordinate and participate in office space planning, maintenance, and renovations when necessary.
- Car leasing/fleet management
- Purchase everything required for office including stationery, kitchen supplies, covid test kits, appliances etc.
- Updating staff phone list etc.
- General office coordination and improvement to ensure smooth running of office/business
- Assist with office related quotations as required
- Coordinate with HRBP on organising staff events and functions, team lunches etc.
- Coordinate with HRBP on updating staff birthday calendar and organise birthday cakes etc.
- Check office PO box periodically (own vehicle required) and sort mail distribution.
- Maintain all WHS (Work Health Safety) and RTW (Return to Work) documentation and processe
- Provide First Aid and CPR assistance
- Undertaking duties of a Fire Warden for Brisbane office
- Direct office activities and functions to maintain efficiency and compliance with company policies
- Any other ad hoc admin duties that may reasonably be required.

**Customer Care / Project Management Duties**:

- Create service (SO) project numbers in Pronto
- Create service (SO) project numbers in Replicon
- Issue After Market part invoicing from Pronto
- Raising all purchase orders for ANZ
- Create internal PO numbers (Pronto)
- Create project (PC) project numbers in Pronto
- Create trial/demo (TC) project numbers in Pronto
- Create project (PC) project numbers in Replicon
- Create trial/demo (TC) project numbers in Replicon
- Customer Care Coordinator Backup

**IT Duties**:

- Manage phone in the office and maintain IT requirements
- Owner of security system, token changes etc.
- Owner of IT (Server) room

**About you**
- Certificate IV in Business Administration
- 3-5 years’ experience in similar position
- Strong computer skills (Intermediate to advance level in Excel is highly preferable) with an aptitude for learning new software programs
- Excellent organisational and time management skills to ensure tasks are completed in an efficient manner
- Well-developed communication and interpersonal skills
- High accuracy and strong attention to detail
- Ability to multi-task, prioritise and perform effectively under pressure
- Strong work ethic, positive attitude and willingness to learn
- Knowledge and experience with Pronto System or similar ERP is desirable

**Job Offer**
This is a permanent opportunity to work for a multifaceted business. On offer is an excellent salary package and onsite parking. For a confidential discussion please call Sushil on 0434252860

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