Administration Officer

4 weeks ago

Sydney, Australia NSW Crown Lands and Public Spaces Full time

**_Do you want your work to make a difference for NSW?_**
- Together, we create thriving environments, communities and economies._
- **Temporary (Up to June 2025) full-time (35hours per week) opportunity,**
- **Sydney Office location - Hybrid working supported**
- **Salary relative to experience, and ranges from $93,295 to $102,941 + super**

**About the Role**

As an Administration Officer, you will play a pivotal role in supporting the Property and Commercial Services team. Your responsibilities will include:

- **Procurement Management**: Prepare and manage procurement arrangements to meet organisational objectives.
- **Financial Administration**: Coordinate monthly invoicing processes, manage arrears, and handle business invoice payments, including raising purchase orders and managing SAP Purchasing Workflow.
- **Records Management**:Maintain accurate electronic records and document tracking systems, ensuring information is correctly stored and accessible.
- **Stakeholder Communication**:Monitor incoming correspondence, address administrative and tenant enquiries, and assist in preparing meeting minutes and executive papers.
- **Tenant Support**:Assist with periodic tenancy inspections, utilities usage recovery, and associated reporting and management.

You will ensure effective and efficient administration support services, contributing to the smooth operation of the gardens. Your role is essential in maintaining high standards of service delivery and supporting continuous improvement initiatives.

**About You**

You are a proactive and detail-oriented individual with a strong background in administrative support. You possess:

- Experience in procurement, financial administration, and records management.
- Exceptional customer service and stakeholder management skills.
- Ability to thrive in a high-volume, fast-paced environment and effectively prioritize tasks to meet tight deadlines.
- Experience in NSW Government Procurement and Commercial Property transactions (desirable).
- Strong planning and prioritization abilities.

For more information read the full Role Description: Administration Officer

**About Us**

The Department of Planning, Housing and Infrastructure (DPHI) are building the future of NSW through delivering diverse planning, housing solutions and infrastructure across the state. We strive to be a high-performing, world-class public service organisation that celebrates and reflects the full diversity of the community we serve and seeks to embed Aboriginal cultural awareness and knowledge throughout the department.

In our inclusive and accessible workplace, differences are embraced, contributions are valued, and everyone has a sense of connection and belonging. DPHI supports various employee affinity groups, practice flexible working, offer job share and workplace adjustments.

**To Apply**

**Applications close Thursday 20th June 2024 at 11:55PM.**
- A recruitment pool may be created for ongoing and temporary opportunities of the same role or role type that may become available over the next 18 months._

**Looking for more information or assistance in applying?**

Our Diversity team can assist to:

- provide alternative formats to apply
- make adjustments to the recruitment process
- offer information about workplace adjustments and support networks

If you are an Aboriginal or Torres Strait Islander check out Our Mob on Country to see the work we do and get assistance in applying.

Find us here:

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