Administrative Officer

1 week ago

Sydney, New South Wales, Australia Credible Full time

This new opportunity is for an Administrative Officer with Roebuck Trust:

Job Overview

Key Responsibilities

Office Management:

  • Oversee and support all administrative duties in the office and ensure that the office is operating smoothly.
  • Manage office supplies inventory and place orders as necessary.
  • Develop and implement office policies and procedures to improve efficiency and compliance.

Administrative Support:

  • Assist with the preparation of reports, presentations, and data.
  • Maintain and update company databases and ensure data accuracy.
  • Organize and schedule meetings, appointments, and travel arrangements for executives.
  • Prepare and distribute meeting agendas, minutes, and followup actions.

HR and Payroll Support:

  • Assist in the recruitment process, including posting job openings, scheduling interviews, and conducting background checks.
  • Maintain employee records and update HR databases as needed.
  • Support payroll processing by providing relevant data (absences, bonuses, leaves, etc.).

Financial Administration:

  • Assist with budget preparation and expense tracking.
  • Process invoices, receipts, and payments in a timely manner.
  • Prepare financial reports and assist with audits.

Customer Service:

  • Serve as the point of contact for office inquiries and provide general support to visitors.
  • Handle customer complaints, provide appropriate solutions and alternatives, and follow up to ensure resolution.

Qualifications

Education:

  • Bachelor's degree in Business Administration, Management, or related field preferred.

Experience:

  • Minimum of 2 years of experience in an administrative role.
  • Experience in office management and HR support is a plus.

Skills:

  • Excellent organizational and multitasking abilities.
  • Strong written and verbal communication skills.
  • Proficiency in MS Office (Word, Excel, PowerPoint) and office management software.
  • Ability to work independently and as part of a team.
  • Attention to detail and problemsolving skills.

Personal Attributes

  • Proactive and selfmotivated.
  • Reliable and trustworthy.
  • Strong interpersonal skills.
  • Ability to handle confidential information with discretion.

Work Location:
In person

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