Executive Team Assistant

2 months ago

Melbourne, Australia Cushman & Wakefield Full time

**Job Title**

Executive Team Assistant
**Job Description Summary**

We are seeking an Executive Assistant to support our National Capital Markets team in Melbourne. This role is crucial in delivering exceptional services to our local and global clients. The Executive Assistant will provide comprehensive administrative and personal assistance to senior members, ensuring efficient and confidential management of tasks.

**Key Responsibilities**
- Provide personal assistance as needed to executives, supporting a wide range of professional and occasional personal tasks.
- Coordinate internal and external meetings, preparing meeting rooms and materials as needed.
- Organise and manage internal and external events.
- Maintain CRM client lists and communications.
- Book and manage domestic and international travel itineraries.
- Oversee reimbursements, invoicing, and payment of accounts, ensuring compliance with auditing requirements.
- Assist with financial reporting, including forecasting and KPIs.
- Prepare client correspondence and presentations.
- Track marketing campaigns, draft agency agreements and confidentiality agreements, manage schedules, and oversee settlement processes.
- Handle additional administrative and project duties as required.

**Qualifications & Technical Skills**
- To be successful in this role, you will:

- Exhibit meticulous attention to detail with spelling and grammar.
- Have minimum intermediate MS Office skills and a fast, accurate typing speed.
- Demonstrate the ability to multi-task and manage competing priorities effectively.
- Handle sensitive information with discretion while maintaining professionalism.

**Desired Attributes**
- Proactive, highly motivated, and detail oriented.
- Diplomatic and approachable, with strong interpersonal skills.
- Capable of managing and communicating requirements effectively within a team.
- Previous experience in a real estate or professional services environment is desirable.

**_ Why join Cushman & Wakefield? _**

As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman & Wakefield means you will benefit from;
- Being part of a growing global company;
- Career development and a promote from within culture;
- An organisation committed to Diversity and Inclusion

We're committed to providing work-life balance for our people in an inclusive, rewarding environment.
We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.

We have a vision of the future, where people simply belong.

  • Team / Executive Assistant

    3 weeks ago

    Melbourne, Australia Robert Half Full time

    Amazing opportunity for an experienced administrator to step up into a part-time Team/Executive Assistant role! **The Company** This organisation is a dynamic and fast-paced financial services company. They are passionate about their work, people and clients and hold collaboration as one of their highest values. They have a strong culture of growth,...

  • Performance Executive

    7 months ago

    Melbourne, Australia Six Degrees Executive Full time

    Location: - Melbourne- Job Type: - Permanent- Salary: - $94350 per annum- Contact: - Navia Krishna**About the role**: *** Six Degrees Executive is pleased to announce a strategic partnership with an innovative Media agency. We present a unique opportunity for an experienced Performance Executive to join our ranks. With a legacy spanning over a decade, our...

  • Executive Team Assistant

    2 weeks ago

    Melbourne, Australia JLL Full time

    JLL supports the Whole You, personally and professionally. Shaping the future of real estate for a better world At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working. We bring to life...

  • Executive Assistant

    2 weeks ago

    Melbourne, Australia Engage Personnel Full time

    Work from home flexibility & Great office environment - Modern systems and processes - Competitive salary and generous benefits **About this firm** This is a wonderful role to work with a stable, well-established firm of Chartered Accountants located in the Melbourne CBD. They enjoy regular social events and offer various reward & recognition and learning &...

  • Executive Assistant

    7 months ago

    Melbourne, Australia Janus Henderson Full time

    Note: This is a part-time role and the expectation is to work 2 days per week. Why work for us? A career at Janus Henderson is more than a job, it’s about investing in a brighter future together. Our Mission at Janus Henderson is to help clients define and achieve superior financial outcomes through differentiated insights, disciplined investments, and...

  • Account Executive

    2 weeks ago

    Melbourne, Australia Blackbook Executive Full time

    Learn from the best in the business and have a clear career development path - Work across a wide variety of clients and channels Our client is a Global Manufacturing business who are seeking two Account Executives to join their sales team. One position will be based within their International Sales Team, working across the Asia, Middle Eastern & German...

  • Team Executive

    7 months ago

    Melbourne, Australia Ashurst LLP Full time

    **The Opportunity** We are currently recruiting a Team Executive (Legal Secretary) to join our Melbourne office on an initial 12 month contract basis. This role would suit someone who has a keen interest in progressing their administrative skills to become a Practice Executive (Senior Secretary/EA) in the future. As a Team Executive, you are responsible...

  • Team Executive

    7 months ago

    Melbourne, Australia Ashurst LLP Full time

    **The Opportunity** We are currently recruiting for a Team Executive (Legal Secretary) to join our Melbourne office on a full time, permanent basis. This role would suit someone who has a keen interest in progressing their administrative skills to become a Practice Executive (Senior Secretary/EA) in the future. As a Team Executive, you are responsible for...

  • Digital Marketing Executive

    2 days ago

    Melbourne, Australia Six Degrees Executive Full time

    Location: - Melbourne- Job Type: - Permanent- Salary: - Competitive- Contact: - Nicole Cooke Are you a passionate digital marketing strategist with a knack for creating compelling campaigns? We're on the hunt for a creative and data-driven individual to take the lead in conceiving, planning, and executing innovative digital marketing initiatives that will...

  • Director - Transaction Execution - Credit - Real

    7 months ago

    Melbourne, Australia Collins Executive Recruitment Full time

    Senior leadership role with a focus on people leadership and deal execution - Join a high calibre team with a great team culture. - Attractive base salary and bonus structure (cash bonus) My client is a leading commercial real estate financier & investor with offices in Melbourne. They manage several billion dollars on behalf of institutional and...

  • Director - Transaction Execution - Credit - Real

    7 months ago

    Melbourne, Australia Collins Executive Recruitment Full time

    Senior leadership role with a focus on people leadership and deal execution - Join a high calibre team with a great team culture. - Attractive base salary and bonus structure (cash bonus) My client is a leading commercial real estate financier & investor based in Sydney. They manage several billion dollars on behalf of institutional and high-net-worth...

  • Executive Assistant

    3 days ago

    Melbourne, Australia Australian Unity Full time

    **What makes us, us** There are four key attributes that set us apart: - **Good people**: We strive to set ourselves apart through the capability, warmth and expertise of our people. - **Wellbeing experts**: Our breadth of capability enables us to provide smart solutions and services across all domains of wellbeing. - **Long-term commitment**: As a...

  • Business Development Executive

    6 days ago

    Melbourne, Australia Six Degrees Executive Full time

    Location: - Melbourne- Job Type: - Permanent- Salary: - Competitive- Contact: - Carissa McPherson**About the company** Our client is one of the world’s leading suppliers of materials, sign systems, displays and equipment, selling into the sign making and graphics industries. Their products and materials are used to create signs and displays, digital...

  • Executive Assistant

    2 months ago

    Melbourne, Australia KordaMentha Full time

    Administration/Support/Service | Closing Date: 08/12/2024 KordaMentha is an advisory and investment firm helping clients to grow, protect and recover value. With an expansive team of 450 specialists across the Asia-Pacific region, our diversity is our strength. The Office Support team is a group of professional individuals with experience in executive...

  • Executive Assistant

    9 months ago

    Melbourne, Australia Sharp & Carter Full time

    SUPER flexible working | A fun, dynamic and inclusive team! - Highly varied role including projects & events | Work with a team of EA's - Competitive salary and excellent perks | Progressive organisation **About the role**: This is a unique and challenging role that supports two Executives! The purpose of the Executive Assistant is to provide...

  • Account Executive

    2 weeks ago

    Melbourne, Australia Austcorp Executive Full time

    Largest global IT business in their field - Work with some of the best companies in Australia - Career progression & Self Development opportunities The Company: This organisation are a leading technology business that operate in over 100 countries across the world and have a multibillion dollar turnover. As a world renowned company this business are leading...

  • Executive Assistant

    2 weeks ago

    Melbourne, Australia Sharp & Carter Full time

    A fun, dynamic and inclusive team! | SUPER flexible working - Highly varied role including projects & events | Work with a team of EA's - Competitive salary and excellent perk | Progressive organisation **About the role**: This is a unique and challenging role that supports one Senior Executive within a thriving Customer Channels & Experience team. The...

  • Executive Assistant

    2 weeks ago

    Melbourne, Australia Sharp & Carter Full time

    Global organisation | Support Snr Executives in the commercial team! - CBD location | Flexible working arrangements - Dynamic & inclusive team culture | Excellent benefits **Executive Assistant to three Executives within the Commercial team. The global company that’s already part of your life!** If you’re an experienced Executive Assistant, this is a...

  • Distribution Team Leader

    3 days ago

    Melbourne, Australia Blackbook Executive Full time

    Great Australian Business | Great Wage - Career Progression | Career Stability - Day Shift | Market Leader **The Company** Our client is a large FMCG business who provider to Australia's largest retailers. They are continuing to transform and improve their operations and is on the lookout for an experienced Distribution Team Leader to assist their...

  • Executive Assistant

    7 months ago

    Melbourne, Australia Charterhouse Full time

    Executive Assistant | Boutique Financial Services Firm Executive Assistant supporting 4 Executive Directors, working for a Boutique Financial Services Firm - **Executive Assistant**: - **Boutique management firm**: - **Flexible working environment** - Join this leading financial services firm where you will be supporting 4 Executive Directors to assist on...