Property Administrator
4 weeks ago
Company Description
At Colliers, we are enterprising. What sets us apart is not what we do, but how we do it. Our people are passionate, take personal responsibility and always do what’s right for our clients, people and communities. We accelerate their success by empowering them to think and act differently to drive exceptional results.
With circa 9,000 experts in Asia Pacific, our enterprising culture and decentralised operating model allows us to act with speed in local markets, seizing opportunities to innovate and accelerate the success of our clients and our people.
Our collaborative culture sets us apart. We help experts become true specialists and provide the long-term structure and platform to accelerate their success.
**Job Description**:
We are now seeking a professional and proactive Property Administrator to be part of the Mascot team. As a member of our Real Estate Management Team you will play a key role by providing administrative support to property managers to produce accurate, quality and timely reporting and documentation for clients.
**Some of the key responsibilities include**:
- Assist Property Managers with the creation of budgets and reconciliation of outgoings in accordance with legislation and leases - data input, letters of advice to tenants.
- Provide administrative support in relation to suppliers including modifying, renewing and extending purchase orders and arranging works and following up suppliers in conjunction with ensuring contractors are Rapid Global prequalified.
- Manage the tenant arrears process including chasing tenants and advising property managers of status. Preparation and delivery of arrears report to client with accuracy and attention to detail.
- Organize printing & distribution of mail-outs including: Tenant Invoices/Statements; Rent Reminders; Rent Increases; Option Renewals; Ad Hoc Building Issues etc.
- Assist in the preparation and delivery of monthly and quarterly reports in an accurate, timely and quality manner.
- Keep status reports on each tenant up to date and provide copies as requested
**Qualifications**:
**The Key skills and experience you will bring to this role will be**:
- Exceptional organisational skills, ability to multi-task and work to deadlines
- Good knowledge of Microsoft Word, Excel, PowerPoint
- Skill and experience in preparing and proofreading documents, including spelling and grammar, high level attention to detail
- Proactive and self-motivated, willing to add value to the team and have ability to work with mínimal supervision
- Skill and experience in accurate data entry
This represents a unique opportunity to gain experience in a leading global real estate firm, contributing to the success of a key initiative with great exposure to a successful property team. With the opportunity to visit properties and speak to landlords and tenants you will represent Colliers in a professional, mature manner utilising your strong communication and organisational skills.
Additional Information
We foster an environment in which everyone at Colliers feels respected and comfortable bringing their authentic selves to do their best work. It’s our people who set us apart and we actively recruit people who represent the diversity of the communities in which we operate. We take great pride in doing what’s right and operating in ways that benefit the business, our people, our clients, our communities, and the environment.
Experts join experts, and we welcome you to join us as we lead the industry into the future.
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