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Project Controls

4 months ago

Melbourne, Australia Stantec Full time

Project Controls - ( 240001Y2 )

**Description**

The Project Controls role is the ‘go to person’ to support Project Managers for setting up new projects, change management for ongoing projects, monitoring and forecasting financials, ensuring invoicing and accounts receivable are maintained, checking compliance on quality and to our ISO standards, developing and updating project schedules for activities and client deliverables, reporting criteria and indicators that are fundamental to healthy project delivery. Project Controls work as part of the project team, and that support to the project managers is key to effective and efficient delivery.

The role, depending on the specific project needs, may include working with multiple PMs across a wide range of small to highly complex projects. Project Controls may include task management of individual projects components, as delegated by a project manager on smaller projects.

**Day to day tasks may involve**:

- Assist PMs to coordinate and deliver projects in accordance with the Stantec Project Management Framework, particularly in terms of budgets, scope, schedule, profitability and risk. The framework is aligned to PMI and our PC’s work in all parts of the framework.
- Implement Stantec’s established project control processes and procedures for project execution, including, but not limited to, earned value management, management of change, and forecast cost and revenue projections. We work in with Gross Margin and Net Revenue so experience with cost based monitoring is essential.
- Check approvals for contracts and sub agreements are obtained in compliance with company policies, insurances and subconsultant prequalification questionnaires are up to date.
- Support development of a project implementation plan for internal team or external clients as required.
- Generate various reports from Oracle dashboards to enable PMs and business leaders to analyse project performance.
- Evaluate project performance financial results and interpret to provide high level summary of under and over-performing projects.
- Support PM and business lead decisions to mitigate potential negative impact of under-performing projects.
- When requested by the business leads or PM, organise and schedule communication processes with the project teams including meetings, recording minutes, and driving the status of action items.
- Respond to requests from internal team and external clients in a timely manner.
- Understand the monthly requirements for project reporting and financial updates. Proactively engage with PMs to meet or beat monthly deadlines.
- Working closely and collaboratively with our Project Accountants.
- Monitor unbilled financials and support PMs with regular and timely invoicing. Creating payment claims to accompany invoices, in the format the client understands and allows the Project manager to present and explain.
- Monitor accounts payable and support PMs in the close-out process when projects are complete.

**To be successful for this role you'll need**:

- Experience in generating, understanding and analysing financial reports and schedules.
- Business awareness and acumen, sound knowledge of project costs, time and resource management.
- Work experience in relevant industries or related roles that require excellent self-organisational and coordination skills.
- Understanding and experience of project management as a discipline.
- Strong interpersonal skills, ability to communicate with a wide range of experienced professionals and levels of leadership.
- Strong administrative skills including attention to detail, written and oral communication, management of documentation.
- Accountability for high quality of own work products and motivate project team members to produce high quality work.
- Ability to easily pick up new inhouse software
- Possess sound problem-solving skills and ability to make timely suggestions, including knowing when to escalate issues of concern.
- Manages own time, prioritizes tasks or workflow/outputs, within business priorities.
- Proactively seek methods to add value to projects, working teams, and business operations.
- Conscientious person willing to take initiative and ownership of areas of responsibility to meet project requirements.
- Ability to work on multiple projects or tasks and comfortable with regular change in response to varying project or client priorities.
- Excellent experience with Microsoft Excel.
- Preferred experience with cost based monitoring, Earned Value, Gross Margins/Net Revenue models.
- Preferred experience with Primavera P6, Microsoft or other scheduling software.

**What we offer**

Along with a competitive salary we offer many other benefits to ensure your professional development & wellbeing is ongoing.
- Flexible Working Arrangements (3 day minimum in office is required for this role, our teams work heavily from the office)
- Option to purchase up to 4 weeks additional leave.
- Learning and Talent