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Administration Officer

5 months ago

Docklands, Australia ANZ Banking Group Full time

**Req ID**: 46686

**Department**: Company Secretary's Office

**Division**: Legal & Corporate Governance

**Location**: Docklands
About the role

At ANZ our purpose is to shape a world where people and communities thrive. We’re making this happen by improving the financial wellbeing and sustainability of our customers so they can achieve incredible things
- whether they’re buying a home, building a business or saving for things big or small.

The Administration Officer will provide high-quality administrative support to ANZ subsidiary company secretaries, particularly in relation to documents requiring notarisation and legalisation in Australia for overseas jurisdictions.

The Administration Officer is also critical to making this happen and will be:
Managing the end-to-end process to deliver the timely and accurate notarisation and legalisation of documents required for overseas jurisdictions, including visiting in person or sending documents by courier to notary public, Department of Foreign Affairs and Trade and embassies, and associated payments and forms

Coordinating the execution of Director Deeds and associated filing and record keeping

Scheduling ANZ Australian subsidiary Board meetings; booking meeting rooms, audio-visual facilities, catering, and travel for non-executive directors; organising internal and external attendees

Updating the entity management database and lodging forms with regulators

Payment of invoices and expenses and reconciliation of expenses, ensuring alignment to ANZ expense policy

Other administrative support as requested by the Head of Secretariat and ANZ subsidiary company secretaries

**Role Location**: 833 Collins Street, Docklands VIC 3008

**Role Type**: Permanent

**Schedule**: Part Time, 24 hours - flexible work schedule

What will you bring?

To grow and be successful in the role, you will ideally bring the following:
Excellent time-management skills and the ability to manage competing priorities arising from multiple stakeholders and to work at pace to meet business and statutory deadlines
Sound written and oral communication skills, and ability to work collaboratively and flexibly in a small team
Proficiency, or ability to quickly develop proficiency, in Microsoft Office programs - Work, Outlook, Teams, Excel, Powerpoint
Demonstrated ability to use initiative, be proactive and be persistent in addressing issues and finding solutions
Experience in legal, corporate governance or company secretarial practice

You’re not expected to have 100% of these skills. At ANZ a growth mindset is at the heart of our culture, so if you have most of these things in your toolbox, we’d love to hear from you.

Why join us?

There’s something special about being part of ANZ. From the moment you join us, you’re part of a team working towards a common goal: improving the financial wellbeing and sustainability of our millions of customers.

But it’s not just our customers who’ll feel your impact. You’ll feel it too. Because at ANZ, you’ll have the resources and community you need to take the next big step in your career, towards even bigger things in the future.

We offer a range of benefits tailored to the countries in which we operate including Health and Wellbeing programs and flexible working arrangements.

Job Posting End Date

04/08/2023, 11.59pm, (Melbourne Australia)