Executive Assistant

5 months ago

Toorak, Australia Baptcare Full time

Full Time

Camberwell VIC

**About the company**:
At Baptcare, we care. Our Mission and Vision are lived through our WE CARE Values: for our residents, customers, clients, partners, and supporters; with the very young through to the very old, the vulnerable, with families through all of life’s stages and challenges.

Baptcare is a purpose driven organisation working across Victoria, Tasmania, and South Australia. Focused on providing residential and community care for older people and support to children, families, and people with disability, financially disadvantaged people and people seeking asylum.

Our Values are Wellbeing, Ethics, Co-creating, Accountability, Respect and Effectiveness.

About the Role

The purpose of the Executive Assistant (EA) is to provide professional administrative support, time management and coordination to the Chief Operating Officer and General Manager Quality, Practice and Performance as they manage high volume workloads and complex organisational projects. The EA is a representative of the Executive, providing a courteous, friendly and solution focused approach.

The role supports the implementation of the clinical governance framework including supporting the Quality, Clinical and Practice Governance Committee and the sub-committees, and supports the maintenance of key personnel registers across the organises to maintain compliance with regulations.

Key Duties

Assist with organising and preparing materials for the Quality, Practice and Governance committee and the sub
- committees, including maintaining the action items and ensuring accountable persons are on track for completion.

Maintain the Key Personnel registers across the organisation

Take and distribute accurate meeting minutes

Set meeting agendas and coordinating meetings

Calendar management (Outlook and Teams)

Support projects through research, report preparation, minute taking and administration requests

Coordinate schedules and partner with the Executive Assistant team to support positive outcomes

Communicate with all levels of management and employees to assess and address needs

Developing high quality reports and presentations

Coordinate travel

Raise and manage purchase orders

About You

**You will ideally bring the following**:
Proven success as a Personal or Executive Assistant, or equivalent

Advanced skills in MS Office, particularly Outlook, Teams, PowerPoint and Excel

Highly skilled in communications, both written and verbal

Customer service focus, with a friendly and positive attitude to stakeholders and team members

Highly organised with excellent time management skills

Proven ability to maintain confidentiality and discretion in handling sensitive information.

For You

Baptcare is focused on living our values, not just talking about them. You will find the culture at Baptcare is one of genuine respect, support, and positive intention. We work hard to achieve results through change, continuous improvement, and ongoing focus on providing the best service delivery to our stakeholders.

A competitive salary, plus access to the tax benefits of salary packaging and novated leasing.

Attending the Camberwell office or sites as required.

Access to confidential counselling and support services.

Be part of an organisation and a team that is driven to make a difference to the lives of our vulnerable community members.

Only short-listed applicants will be contacted.

Applicants must have the right to work in Australia.

The successful applicant will be required to undergo a National Criminal History check.

At Baptcare, we value diversity in all forms and aim to co-create inclusive experiences and communities with our employees, volunteers, the people we work alongside and our partners. We are committed to diversity and inclusion across all we do and to building communities and workplaces where everyone belongs.

Baptcare is dedicated to the safety, empowerment, and participation of all children. We have zero tolerance of child abuse and are committed to a thoughtful, protective environment that supports infants, children, and young people to feel safe and respected.

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