Administration Officer, Student Experience

Administration Officer, Student Experience

Join to apply for the Administration Officer, Student Experience role at Swinburne University of Technology.

About The Role

We are seeking an Administration Officer to join our Student Experience team. This position reports directly to the Director, Student Experience, and provides high-quality administrative support to both the Director and the broader leadership team. The successful candidate will play a vital role in ensuring the smooth and efficient operation of the Student Experience team. Key responsibilities include managing and completing a variety of administrative tasks, with a particular emphasis on operational processes and financial administration.

About You

To be suitable for this role you will need to have experience in the below key accountabilities:

• Excellent initiative and self-management skills to deal with the range of functions and tasks in a proactive manner under broad direction
• Excellent organisational and time management skills and the ability to effectively deal with conflicting priorities on a daily basis
• Excellent interpersonal skills, with the ability to communicate, liaise and work with people at all levels, both internal and external to the University with tact, maturity and appreciation of sensitive issues
• Advanced knowledge of IT systems and packages such as MS Office, email systems and Personal Digital Assistance (such as iPhone, Laptop and iPad)

Further information about this role can be found in the attached position description.

Qualifications

• A degree; or an equivalent combination of relevant experience and/or education/training in areas including; Administration, Business, Management, Human Resource, Finance

About Swinburne University Of Technology

Swinburne's strategy draws upon our understanding of future challenges. We choose to build Swinburne as the prototype of a new and different university – one that is truly of Technology, of Innovation and of Entrepreneurship. We are committed to a differentiated university proposition in education and research.

To Apply

Please submit your CV and cover letter addressing your suitability for this position. To review the Position Description and to apply, scroll down to the bottom of the page. If you are viewing this advert from an external site, you may be redirected to Swinburne's Jobs website to access the Position Description at the bottom of the page.

Appointment to this position is subject to passing a Working with Children Check.

If you are experiencing technical difficulties with your application, please contact the Swinburne Talent Acquisition Team on talentacquisition@swin.edu.au.

Applications Close: Sunday 7 September 2025, 11pm.

What We Offer You

• Work your way with flexible working arrangements, including hybrid options and generous parental leave to support a balanced lifestyle.
• Exclusive staff discounts, including discounted Medibank health insurance, 50% off Swinburne courses and other partner offers.
• Swinburne offers 17% super and salary packaging options, including car leasing and extra super contributions.

Diversity, Equity and Inclusion

Swinburne has become a world-class university, driving social and economic impacts through science, technology, and innovation. As a dual-sector university, our vision is for people and technology working together to build a better world.

Central to our vision is our commitment to diversity, equity, and inclusion. We pride ourselves on being an equal opportunity employer focused on attracting, retaining, and developing great talent. We work to remove barriers related to gender identity, culture, ethnicity, sexual orientation, disability, and age.

We strongly encourage applicants from diverse Aboriginal and Torres Strait Islander communities. Our Moondani Toombadool Centre leads our Indigenous education and culture at Swinburne, guided by community wisdom and leadership.

We support applicants with disabilities. Adjustments can be requested at any time during the recruitment process. For Reasonable Adjustment requests, including accessible formats for the PD, application form or any other document, please contact at DCR@swin.edu.au or call +61 3 9214 3550.

Please note the above number and DCR email address are for disability or reasonable adjustments queries only. General inquiries about the role can be sent to talentacquisition@swin.edu.au (general inquiries will not be answered by phone).

Victoria's Commitment to Action: Improving international student employment outcomes. As a signatory to Victoria's Commitment to Action, Swinburne seeks to remove barriers to international graduate employment. We welcome and encourage applications from international graduates.

As a Circle Back Initiative Employer, we commit to responding to every applicant.

Seniority level

• Entry level

Employment type

• Temporary

Job function

• Education and Administrative

Industries

• Higher Education

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