Business Support Coordinator

4 weeks ago

Perth, Western Australia Greenroom Robotics Full time

Join Greenroom Robotics and help drive efficiency in a fast-growing, cutting-edge technology company.

At Greenroom Robotics, we're on a mission to transform maritime sectors for cleaner and safer oceans using autonomy software and AI. As our Business Support Coordinator, you'll play a key role in supporting senior leadership by ensuring smooth internal operations, effective communication, and streamlined administrative processes.

This role is pivotal in keeping our internal business functions running efficiently, enabling leadership to focus on strategy, corporate goals, and project success. You'll be the backbone of our internal support, helping maintain clarity and alignment across teams while embodying our professional image.

We're a fast-growing company, and adaptability is key. If you thrive in dynamic environments and enjoy working closely with leadership to enhance business efficiency, this is an exciting opportunity to be part of a team shaping the future of maritime autonomy.

Key Responsibilities

Provide administrative support to senior leadership and internal business functions
Ensure seamless communication between management and staff
Support process improvement and operational efficiency as the company scales
Assist in business operations, reporting, and strategic alignment

Ready to make an impact? Apply now and be part of our journey

Functional Areas and Key ResponsibilitiesLeadership
  • Proactively understand and communicate leadership intent within the organisation.
  • Act as a proxy for the executive team, ensuring alignment across teams.
  • Implement company directives, culture, and expectations for Greenroom leadership.
  • Work toward the priorities of the company and leadership team (e.g. support product development or project planning as required).
Business Operations
  • Support the leadership team with both routine and unexpected matters.
  • Assist in the development of organisational goals for Greenroom Robotics teams.
  • Coordinate monthly business reporting processes.
  • Communicate with Managers and Executives, providing updates on corporate operations and addressing concerns.
  • Identify potential risks to operations, develop strategies to mitigate them, and inform leadership.
  • Project Support: Help facilitate projects related to internal business improvement and change management.
  • Identify inefficiencies in business processes and implement solutions to streamline operations.
  • Drive a culture of continuous improvement, encouraging innovation and best practices.
Human Resource Support
  • Support onboarding and recruitment processes, as requested by senior leadership, including preparation of contracts and correspondence.
  • Assist the Finance Officer by providing input into financial systems as required.
General Administration & Facility Management
  • Facility Management: Ensure office space is maintained to a high standard, managing repairs, office layout, and space optimisation.
Desired Qualifications / Proficiencies
  • Exceptional communication and time management skills.
  • Bookkeeping experience will be highly valued.
  • Management or Executive Assistant experience will be highly valued.
  • Bachelor's Degree or relevant industry qualification.
  • 5+ years of relevant experience.
  • Expert in Microsoft Office.
  • Familiar with Xero.
Would this job suit you?

Please reach out to the greenroom team with your CV, and let us know why you're interested in the role.

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