Administration Assistant

Overview

Wheelers Hill - Senior Campus

Caulfield Grammar School is an internationally recognised, independent, co-educational school committed to providing exceptional educational opportunities from Early Learning through to Year 12. With over 3700 students across 4 campuses and our Student Experience Programs in Yarra Junction and Kakadu, Caulfield Grammar passionately strives to deliver innovative specialist educational programs enabling quality learning every day, in every experience, for every learner, for life.

The Role

The Administration Assistant will provide a wide range of administrative and customer service support to enable the Music, Theatre & Art Departments to achieve their Purpose and Vision. You will be supporting with various tasks such as assisting staff, students and families, word processing and general office duties.

This is a part time 12 month fixed-term opportunity with potential to extend, ideally commencing in mid-September 2025.

Responsibilities

• Work cooperatively and collaboratively with others to achieve and deliver strong administrative support to all aspects of the campus operation.
• Participate and contribute to administrative initiatives with focus on best practice, efficiency, and creative, innovative solutions.
• Work with the Heads of Music, Theatre and Art to provide the necessary administrative support as required by these departments
• Generate reports to be published and accessible within agreed upon timeframes
• Assist in leading and supporting a strong and vibrant learning culture that strives for continuous improvement and ensures quality learning in all settings for both staff and students.

Model and live the Caulfield Grammar School values and behaviours.

Qualifications

• Administrative/reception experience with exceptional customer service focus
• Previous experience in an educational setting will be highly regarded
• Highly motivated with good communication skills
• Intermediate to high computer skills with a willingness to learn new systems
• First Aid, CPR and Anaphylaxis Certification is desirable
• Hold or willing to obtain an Employment Working With Children Check

Why Caulfield Grammar School

Our culture is defined by the five values: Pursuing Excellence, Inspiring Creativity, Thriving Together, Embracing Diversity, and Living Wholeheartedly. These values guide the way we work together with passion and authenticity based on our guiding principle of a Mind for Life.

For more information about pursuing a career of excellence at Caulfield Grammar School, please visit our Employment Page.

Benefits

• Competitive base and 13% Superannuation
• Continuous professional development opportunities
• Access to outstanding facilities and resources with free onsite parking
• Health & Wellbeing activities throughout the year
• Employee Assistance Program (EAP)
• Access to BENY with discounts exclusive to Caulfield employees

How To Apply

Please submit your application by clicking on the APPLY button to be directed to our website. Applications will be reviewed and screened upon submission.

Enquiries: Employment@caulfieldgs.vic.edu.au

Caulfield Grammar School is committed to ensuring the safety and wellbeing of our School community. All employees, direct/indirect contact volunteers, third party contractors and external education providers are required to comply with our Child and Youth Safe Policy and our Child and Youth Safe Code of Conduct. Applicants will be required to undergo background checks as per the Schools Security Vetting Policy and guidelines.

Attachments

• Creative Arts Administration Assistant_PD updated.pdf

Job Details

• Seniority level: Entry level
• Employment type: Part-time
• Job function: Administrative
• Industries: Education Management

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