Executive Assistant

4 weeks ago

Melbourne, Victoria, Australia Deakin University Full time

Executive Assistant role at Deakin University. 0.6 FTE Part-time, fixed-term until 15/06/2026. Flexible location with hybrid work arrangements.

Overview

Join to apply for the Executive Assistant role at Deakin University.

Responsibilities
  • Prioritise work and critical activities, evaluate progress, recognise barriers to achieving outcomes and find effective ways to deal with them.
  • Proactively identify opportunities for improvement and take action and actively seek feedback from colleagues and stakeholders on things that are working well and areas for improvement.
  • Act as a coach, work with team members to facilitate growth and development and proactively offer support, help and advice to others within and across teams.
  • Build rapport with people outside of immediate team in ways that are respectful and inclusive of others and demonstrate an understanding of how all the different areas of the University interrelate and how own area fits in.
  • Modify behaviour based on self-awareness and feedback to improve personal impact. Focus on personal emotional wellbeing. Adapt well to change and displays a positive outlook in stressful situations.
  • Actively seek information to better understand the customer's perspective, follow through and deliver on promises, respond to feedback with openness and transparency and seek to identify ways to better service the customer.
  • Build productive relationships with a diverse range of potential students or stakeholders and communicate with confidence using examples to increase understanding and support.
Qualifications
  • A Degree with subsequent relevant experience; or
  • Extensive experience and specialist knowledge or broad knowledge in technical or administrative fields; or
  • An equivalent combination of relevant experience and/or education/training.
  • Extensive experience in administration and related activities in a large organisation with complex administrative structures, policies and procedures.
  • Experience in operating in a diverse high-pressure environment, involving face to face, phone and written communication.
  • Proven experience supporting senior executives.
  • Ability to exercise discretion and maintain confidentiality.
  • Experience in stakeholder management and service delivery.
Other details
  • Seniority level: Mid-Senior level
  • Employment type: Part-time
  • Job function: Administrative
  • Industries: Administrative and Support Services
How to apply

Please submit your updated resume and a short cover letter outlining your skills and experience.

For a copy of the position description, please see below: Position Description - Executive Assistant - HEW 6.pdf

Applications close

Applications for this position close on 25/09/2025.

About Deakin

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We value diversity and aim to build an inclusive environment that champions, embraces and respects differences, and we encourage applications from Aboriginal and Torres Strait Islander people, people of all abilities, cultures, sexual orientation, and genders.


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