Senior Procurement Advisor

4 weeks ago

Canberra, ACT, Australia ClearCompany Full time

The Procurement Team is a part of the Finance Section within the Memorial, led by the Chief Finance Officer. This role reports directly to the Procurement Manager.

Under limited direction, the Senior Procurement Advisors' main focus is to provide day to day support to Business Sections and the Executive within the Memorial, by maintaining the Memorials Contracts Register, providing consistent, considered procurement and contract management guidance, support and advice, and continuous improvement of processes and procedures.

The key duties of the position include
  • In consultation with the Procurement Manager, provide advice and guidance to business areas throughout the procurement and contract management processes, including:
    • Analysis of procurement issues and opportunities of varying complexity.
    • Providing advice aligned to compliance requirements.
    • Seeking solutions that promote better practice.
    • Providing comments on procurement compliance prior to Spending Approval.
  • Managing team tasks in the Procurement (e-mail) Inbox. This includes:
    • allocating the task to team members in consultation with the Procurement Manager (EL1) ("categorising" is set up for this purpose); and
    • tracking and maintaining key procurement and contract documents in the Procurement Inbox task folders and SharePoint;
  • Maintaining the Memorial's Contracts Register in the TechnologyOne financial system, which informs reporting and supports commitment and budget management. This vital responsibility involves:
    • registering proposed Contracts to create reference numbers and capture metadata;
    • updating data once contracts are signed and provided to Finance;
    • maintaining Contract records in relation to variations and extensions;
    • creating Purchase Orders to support payment processing;
  • Maintaining SharePoint records for the Contracts and Procurement libraries, including:
    • creating and updating folders and/or document sets relating to tasks; and
    • maintaining the panels library; and
  • Ensuring purchase orders linked to contracts are raised correctly, correctly coded, and are consistent with any milestones specified in the signed contract.
  • Generation of cyclic and ad-hoc reports, including:
    • Contract expiration reports to business areas (EOM)
    • Council Reporting for contracts valued at or above $100,000 (Qtrly)
    • AusTender Contract Notices and Standing Offer Notices (as required)
  • In consultation with the Procurement Manager, review and maintenance of procurement and contracting templates with attention to compliance and continuous improvement.
  • Attend meetings and conferences to:
    • maintain understanding of Whole of Australian Government (WoAG) procurement requirements, and
    • support professional development in the sphere of procurement and contract management.
  • Support the Procurement Manager in developing and presenting training and producing guidance materials.

#J-18808-Ljbffr

  • Senior Procurement Advisor

    3 days ago

    Canberra, ACT, Australia Australian War Memorial Full time $104,000 - $160,000 per year

    The RoleThe Australian War Memorial combines a shrine, a world-class museum, and an extensive archive. The Memorial's purpose is to commemorate the sacrifice of those Australians who have died in war or on operational service and those who have served our nation in times of conflict. Its mission is leading remembrance and understanding of Australia's wartime...

  • Advisor Procurement

    4 weeks ago

    Canberra, ACT, Australia Systems Planning & Analysis Full time

    OverviewWorking with Proximity (an SPA Australia company). Proximity is a leading provider of integrated consulting, legal and commercial services to government entities and large organisations. We recently joined forces with Systems Planning and Analysis (SPA) and are in the process of integrating our Australian teams. Proximity collaborates with its...

  • Advisor Procurement

    4 weeks ago

    Canberra, ACT, Australia Systems Planning & Analysis Full time

    OverviewWorking with Proximity (an SPA Australia company). Proximity is a leading provider of integrated consulting, legal and commercial services to government entities and large organisations. We recently joined forces with Systems Planning and Analysis (SPA) and are in the process of integrating our Australian teams. Proximity collaborates with its...

  • Advisor Procurement

    2 weeks ago

    Canberra, ACT, Australia Systems Planning and Analysis Full time

    OverviewWorking with Proximity (an SPA Australia company)Proximity is a leading provider of integrated consulting, legal and commercial services to government entities and large organisations. We recently joined forces with Systems Planning and Analysis (SPA) and are in the process of integrating our Australian teams. Proximity collaborates with its clients...

  • Advisor Procurement

    2 weeks ago

    Canberra, ACT, Australia Systems Planning and Analysis Full time

    OverviewWorking with Proximity (an SPA Australia company)Proximity is a leading provider of integrated consulting, legal and commercial services to government entities and large organisations. We recently joined forces with Systems Planning and Analysis (SPA) and are in the process of integrating our Australian teams. Proximity collaborates with its clients...

  • Procurement Advisor

    3 weeks ago

    Canberra, ACT, Australia Proximity, an SPA Australia Company Full time

    OverviewWhere careers go furtherProximity, part of the SPA Australia Group, is seeking a full-time Procurement Advisor with at least 2 years' experience in the federal government sector or a consulting firm to join our Canberra-based team. This is a dynamic, hands-on role—ideal for someone eager to grow and thrive in a supportive, fast-paced environment,...

  • Procurement Advisor

    3 weeks ago

    Canberra, ACT, Australia Proximity, an SPA Australia Company Full time

    OverviewWhere careers go furtherProximity, part of the SPA Australia Group, is seeking a full-time Procurement Advisor with at least 2 years' experience in the federal government sector or a consulting firm to join our Canberra-based team. This is a dynamic, hands-on role—ideal for someone eager to grow and thrive in a supportive, fast-paced environment,...

  • Procurement Advisors and Contract Managers

    3 days ago

    Canberra, ACT, Australia TRIGR Full time $120,000 - $180,000 per year

    We are in search for the best of breed procurement advisors and contract managers in Canberra or any major capital city. With substantial growth, our client has multiple positions available.The company:Established national client base and setting the standards high, our client only hire the best of best. What this means for you is the opportunity to work and...

  • Senior Procurement Officer

    4 weeks ago

    Canberra, ACT, Australia ClearCompany Full time

    About the BranchThe Corporate Branch is responsible for delivering enabling services that support the effective and efficient operation of the agency and facilitates the agency's compliance with legislation, policies and guidelines as a non-corporate Commonwealth entity.The Branch supports efficient resource management and corporate accountability through...

  • Security Advisor

    2 weeks ago

    Canberra, ACT, Australia Emanate Technology Pty Ltd Full time $120,000 - $180,000 per year

    Job Summary: The role sits within the Information Technology & Procurement Team. The successful applicant will have a strong service delivery focus, excellent communication and proven people management skills. If you are looking to expand your skills-set and enjoy working in a fast-paced environment, this may be the opportunity for you. As the Senior...