Administration Officer

2 weeks ago

Ocean Grove, Victoria, Australia Healthscope Full time
Overview

The Geelong Clinic is a private psychiatric hospital that offers a range of inpatient, day programs and outreach services for individuals experiencing mental health problems, located on the outskirts of Geelong within close proximity to spectacular coastal attractions.

The Geelong Clinic has a number of accredited Psychiatrists supported by a skilled multidisciplinary team of nursing, allied health, administration and domestic services staff. The hospital is a 73 bed facility and has recently undergone some exciting renovations and expansions. We also offer free car parking onsite and a variety of staff benefits.

Administration Officer – Part-time, fixed-term.

An excellent opportunity exists for a highly motivated and suitably experienced individual to support our allied health and administration teams. This position is 4 days per week and will be fixed term from early November 2025 until early August 2026.

As the Administration Officer your responsibilities will include:

  • Organise appointments and prepare admission paperwork
  • Maintain accurate and effective record management and booking systems
  • Maintain the day program spreadsheet
  • Perform Health Fund Checks
  • Undertake private practice billing
  • Manage the collection of excesses/co-payments
  • Back-fill on reception desk when required
  • Liaise with staff from other departments
  • Complete other clerical tasks such as data entry

Desirable Competencies/Qualifications Include

  • Previous reception and administration experience
  • High level of initiative and the ability to work with minimal supervision.
  • Prior experience in the health industry preferrable
  • Excellent interpersonal and communication skills
  • Highly developed organisational skills with the ability to prioritise tasks and meet deadlines in a fast-paced environment
  • Experience in MS Office (Outlook, Word, and Excel)
  • Works well independently and within a team

Applications close: 30 th September 2025

For further enquiries: Natalie Hearsch, Administration Manager - natalie.hearsch@healthscope.com.au

To Apply: Please click on the 'Apply' button below to be taken to our online application form. Please include a cover letter and your CV along with the contact details of 2 professional referees.


#J-18808-Ljbffr

  • Administration Officer

    2 weeks ago

    Ocean Grove, Victoria, Australia Healthscope Full time

    Join to apply for the Administration Officer role at HealthscopeThe Geelong Clinic is a private psychiatric hospital that offers a range of inpatient, day programs and outreach services for individuals experiencing mental health problems, located on the outskirts of Geelong within close proximity to spectacular coastal attractions.The Geelong Clinic has a...

  • Administration Officer

    2 weeks ago

    Ocean Grove, Victoria, Australia Healthscope Full time

    Join to apply for the Administration Officer role at HealthscopeThe Geelong Clinic is a private psychiatric hospital that offers a range of inpatient, day programs and outreach services for individuals experiencing mental health problems, located on the outskirts of Geelong within close proximity to spectacular coastal attractions.The Geelong Clinic has a...

  • Administration Officer

    2 weeks ago

    Ocean Grove, Victoria, Australia Healthscope Full time

    OverviewThe Geelong Clinic is a private psychiatric hospital that offers a range of inpatient, day programs and outreach services for individuals experiencing mental health problems, located on the outskirts of Geelong within close proximity to spectacular coastal attractions.The Geelong Clinic has a number of accredited Psychiatrists supported by a skilled...

  • Administrative Support Officer

    1 week ago

    Ocean Grove, Victoria, Australia beBeeAdministration Full time $60,000 - $80,000

    About the JobWe are seeking a highly motivated and suitably experienced individual to provide administrative support to our allied health teams in a part-time, fixed-term role.This position involves:Organising appointments and preparing admission paperworkMaintaining accurate and effective record management and booking systemsMaintaining the day program...

  • Senior Administrative Officer

    2 weeks ago

    Ocean Grove, Victoria, Australia beBeeAdministration Full time $62,000 - $77,000

    Administrative SupportThe role of an administrative support specialist is crucial to the smooth operation of any organization.Key responsibilities include:Organizing appointments and preparing necessary documentsMaintaining accurate records and booking systemsManaging data entry and spreadsheet tasksPerforming health fund checks and undertaking billing...

  • Administrative Support Specialist

    2 weeks ago

    Ocean Grove, Victoria, Australia beBeeAdministration Full time $60,000 - $80,000

    Job Title:Administration OfficerJob Description:The Geelong Clinic is a private psychiatric hospital offering inpatient, day programs and outreach services for individuals experiencing mental health issues.This role involves supporting allied health and administration teams. Key responsibilities include organizing appointments, maintaining records and...

  • Administrative Support Specialist

    2 weeks ago

    Ocean Grove, Victoria, Australia beBeeAdministration Full time $60,000 - $80,000

    Job Description:We are seeking a highly motivated and experienced individual to join our administration team.Key Responsibilities:Organise appointments and prepare admission documentationMaintain accurate and effective record management and booking systemsManage the day program spreadsheetPerform health fund checksProcess private practice billingCollect...

  • Administrative Support Specialist

    2 weeks ago

    Ocean Grove, Victoria, Australia beBeeAdministrative Full time $60,000 - $80,000

    Job OpportunityAn excellent chance exists for a motivated individual to support allied health and administration teams.This role is ideal for someone with organisational skills, who can work effectively in a fast-paced environment and contribute to team success.Key Responsibilities:Organise appointments and prepare admission documents.Maintain accurate...

  • Health Information Services Officer

    2 weeks ago

    Ocean Grove, Victoria, Australia Healthscope Full time

    Health Information Services Officer - Part-time 22-24 hours a weekAre you looking for a rewarding career that allows you to combine your professional skill and passion for delivering excellent customer service to people?An exciting opportunity exists for a highly motivated Health Information Services Officer to join our Health Information Service team.As a...

  • Clinical Services Coordinator

    7 days ago

    Ocean Grove, Victoria, Australia beBeeAdministration Full time $60,000 - $80,000

    Job Opportunity:">Administration Support RoleThe role is based at a private psychiatric hospital, offering services for individuals with mental health concerns.A skilled team of professionals, including psychiatrists, nurses, and allied health staff, work together to provide comprehensive care.As an Administration Officer, you will support the allied health...