Office Coordinator

Overview

ActivePipe is the leading real estate email marketing platform across Australia and New Zealand, empowering agents, brokerages, and mortgage brokers to build stronger client relationships and accelerate business growth. As part of the MoxiWorks family, we bring proven success from thriving markets in the US, Australia, and New Zealand.

Through deep market research and close collaboration with real estate professionals, we understand the daily challenges this dynamic industry faces. Our platform transforms these pain points into opportunities by seamlessly connecting systems, automating intelligent follow-up, and delivering personalized client experiences that drive results.

Trusted by premier brands throughout ANZ, ActivePipe stands as a property and finance technology leader, dedicated to empowering the innovators and relationship-builders who are shaping the future of real estate.

Our Core Values

• Customer First
• Sense of Urgency
• Accountable & Reliable
• Relentless Execution

Responsibilities

• Oversee daily office operations to ensure efficiency and productivity.
• Organize and maintain office layout and supplies inventory.
• Schedule meetings, appointments, and manage executive calendars.
• Onboard and train new hires on office procedures and tools.
• Ensure compliance with company policies and procedures.
• Act as a liaison between departments and upper management.
• Maintain office equipment and arrange for repairs as needed.
• Coordinate with vendors and service providers (cleaning, maintenance, etc.).
• Ensure safety and cleanliness standards are met in the workplace.
• Serve as the primary point of contact for internal and external communications.
• Coordinate office events, team meetings, and off-site activities.
• Ensure smooth flow of information and documents across departments and management.
• Maintain confidentiality of sensitive information.
• Support IT by wiping and sending out laptops for new hires.
• Mail Distribution – Accounts Payable, Individual Employees, Etc.

What Qualifies You

• Self-starter capable of driving business results without significant supervision
• Rigorous and detailed oriented with the highest regard for accuracy and completeness
• Bachelor's degree in Business, or a related field

All benefits are subject to review on an annual basis whereas we continuously assess our total reward proposition aligning with the needs of our people, our business and the market.

All benefits start 1st of the month.

Get paid on your birthday

Employee Assistance Program via Uprise Platform

Paid maternity and paternity leave

Employee Referral Program

Employee Health & Wellness

Access to salary sacrifice for superannuation

Employee Engagement/Recognition Programs

Novated lease salary packaging options

Enjoy a vibrant office culture with premium facilities at The Commons in Cremorne

Compensation: 26.00 per hour plus statutory superannuation - estimated 20 hours per week.

Note: benefits may vary by country and region we operate in.

At MoxiWorks, innovation happens when diverse perspectives come together. That's why we are committed to creating an inclusive, supportive workplace where people from all backgrounds can thrive and do their best work.

We welcome applicants of all identities and lived experiences, including people from culturally and linguistically diverse communities, people with disability, and people of all gender identities. We are proud to be an equal opportunity employer, and we make hiring decisions based on skills, potential, and values alignment.

We take our core values seriously and work hard to create an environment where you feel welcomed. The best ideas come from teams that reflect the world we are building for.

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