Document Control Coordinator

Company Description:

Saipem is a global leader in the engineering and construction of major projects for the energy and infrastructure sectors, both offshore and onshore. Saipem is "One Company" organized into business lines: Asset Based Services, Drilling, Energy Carriers, Offshore Wind, Sustainable Infrastructures, Robotics & Industrialized Solutions. Always oriented towards technological innovation, the company's purpose is "Engineering for a sustainable future". As such Saipem is committed to supporting its clients on the energy transition pathway towards Net Zero, with increasingly digital means, technologies and processes geared for environmental sustainability. Listed on the Milan Stock Exchange, it is present in more than 50 countries around the world and employs about 30,000 people of over 130 nationalities.

About the Project:

The Perdaman CERES Project shall be the world's largest gas stream ammonia-urea plant with a production capacity of 2.14 MMTPA. The plant is located within the Burrup Strategic Industrial Area, Burrup Peninsula, approximately 10km from Dampier and 20 km north-west of Karratha on the North-West coastline of Western Australia.

Saipem Australia Pty Ltd, in Joint Venture with Clough Group, has been awarded in April 2023 the project by Perdaman Industries (Chemical & Fertilizers) for the engineering, procurement, and construction (EPC) work for its Urea Project in Karratha, Western Australia.

The plant will transform natural gas from nearby offshore field into granular urea for export; urea is a widely used form of fertilizer for production of food for future generations, and this project is strongly supported by the WA state government.

Purpose of the position

As a Document Control Coordinator, you will be part of the Perdaman project supporting the project managers, team members, stakeholders, and external entities to facilitate alignment with timely updates of projects documents.

How can you support us?

• Act as a key communication liaison between the project manager, team members, stakeholders, and external entities to facilitate alignment and timely updates;
• Create, organize, distribute, and maintain project documentation and records, including the preparation of progress reports and final handover packages;
• Manage project schedules, monitor progress, and assist in the development of project plans, deadlines, and outcomes;
• Support the definition and implementation of the Project Document Management Process, ensuring compliance with internal procedures and client requirements;
• Monitor the Client Approval Process and manage timely document submissions, maintaining a comprehensive and up-to-date Document Register and Master Data List;
• Oversee the setup and continuous monitoring of project progress calculations, workflows, document lists, and internal distributions;
• Provide Help Desk support and training to team members on Document Management Tools, including support for distant or remote project sites;
• Ensure proper document linking to project activities, purchase requests/orders, and plant structures, verifying formal correctness and metadata integrity;
• Support the Project Manager and Risk Owners in identifying and managing project risks and opportunities;
• Assist in organizing and controlling project reports, contractual documents, and template uploads within the document control systems;
• Transfer, preserve, and maintain document management knowledge across teams, promoting best practices and ensuring methodology compliance throughout the project lifecycle;
• Provide essential administrative and organizational support to ensure smooth and efficient execution of projects.

What are we looking for?

• Education: Bachelor/Diploma in a relevant discipline
• Background: Minimum 5 years of experience in project administration, project control, or document control roles.
• Technical Knowledge: Proficiency in project management software, Microsoft Office Suite, and other relevant tools

What we can offer to you:

• Maximum term, 12 months contract
• Our One Saipem Way soft skills model leverages on skills development, career growth, opportunities to innovate through complex challenges by promoting communication and collaboration to achieve common goals.
• Location: Karratha, Western Australia

Additional Information

We support your development Do you feel you might not fit this role perfectly? If you think you can contribute to our business development in the future, don't hesitate to apply anyway through our spontaneous application form

We embrace diversity At Saipem, we believe that innovation thrives through diversity. Our culture is built on mutual respect, collaboration, inclusion and the belief that our differences drive our progress.

Safety and Sustainability matter to us Operating in difficult and at times extreme situations, the focus is always on the health and safety of people and the preservation of the natural ecosystem.

Find out more in our career page here and our Instagram profile here.

One vision, many paths, limitless possibilities.

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