Project Support Officer

3 weeks ago

Brisbane, Queensland, Australia Exclaim IT Full time

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The Project Support Officer will support the Change Management, Stakeholder Engagement and Communications team in the delivery of a new Human Capital Management Solution. The role will ensure the employee experience is central to the program and provide high quality, confidential administrative and executive support to managers, the Director, and project teams.

Key responsibilities

  • Manage correspondence and document requests on behalf of the Director, including scheduling, booking venues, arranging travel, and receiving visitors.
  • Collate project information and prepare reports for Managers.
  • Undertake project and administrative tasks, including travel arrangements for project or operational teams.
  • Provide advice and support on finance, HR, procurement, asset, and accommodation matters
  • Deliver reports and assistance on financial, IT, and administrative issues.
  • Use advanced software to prepare professional documentation, including word processing, electronic diaries, email, and correspondence tracking systems.
  • Assist with budget preparation and management of team expenditure.
  • Provide proactive team support, responding to additional requests as required.
  • Strong stakeholder engagement and coordination skills across departmental teams and external vendors.
  • Experience delivering secretariat services such as agenda preparation, minute-taking, and action tracking.
  • Ability to analyse information, assess risks, and provide solutions that support project objectives.
  • Experience managing document storage systems such as Content Manager, Teams, and SharePoint.
  • Capacity to work independently and collaboratively in dynamic environments with changing priorities.

Skills and experience

  • Demonstrated experience performing the responsibilities listed above.
  • Strong written and oral communication skills.
  • Ability to meet mandatory compliance requirements (including National Police Check if required).
  • Availability to commence work from 29 September 2025.
  • Initial contract until May 2026, with a 12-month extension possible.
  • Hybrid project and administrative support role with exposure to large-scale change and digital transformation

For a confidential chat, please contact Anissa on 0484 568 874 or via email at anissa@exclaim-it.com.au and we would be more than happy to provide you with additional information and assist in the application process.

Please note that a National Police Check might be required as part of pre-employment screening.

Seniority level
  • Seniority levelAssociate
Employment type
  • Employment typeContract
Job function
  • Job functionInformation Technology
  • IndustriesInformation Services

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