Administrative Officer

3 weeks ago

Hobart, Tasmania, Australia Department of Health, Tasmania Full time
The Team:

The Child and Youth Mental Health Service (CYMHS) is undertaking a period of significant growth. Within the new CYMHS Extended Team there are three new programs areas: Out-of-Home Care Mental Health, Youth Forensic Mental Health and Youth Mental Health. These new programs are helping to increase access to complex mental health care for Tasmanians – and you could be a part of it

The Role:

In this role you'll provide high-level administrative support to a team of Allied Health, Nursing and Medical staff. This could include scheduling, taking minutes, organising events, and supporting other day-to-day tasks across CYMHS. The role is also responsible for aspects of information management and plays a crucial role in recording activity and outcome data.

You will need:
  • Demonstrated knowledge of and experience in contemporary office management practices, including knowledge of medical terminology or the ability to quickly acquire. Well-developed computer skills and organisational skills including ability to transcribe written and audio recorded information.
  • Proven ability to work within a multidisciplinary team environment, cooperating and working well with other team members in all CYMHS areas; respect the needs and ideas of others; provide support and assistance to team members, resolve conflicts, and appropriately share information with team members.
  • Proven ability to provide leadership and training to other administrative staff, including mentoring staff with the ability to appropriately delegate responsibilities to ensure the development of administrative team members
  • High-level written and verbal communication skills and the ability to liaise with a variety of stakeholders and consumers.

Note: - Please refer to the Statement of Duties for all the selection criteria of this position to address in your application.

Details of appointment:

Permanent, full time, day worker position, working 76 hours per fortnight, commencing as soon as possible.
  • notwithstanding hours to be negotiated with the successful applicant.

Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time, part time, and casual vacancies.

Salary: $73,811 to $79,779 per annum (Pro rata). Our Employer 12% superannuation contribution is on top of this amount.
  • Salary range is in accordance with Public Sector Unions Wages Agreement 2022.

Benefits available to eligible candidates:
  • Professional development.
  • A range of leave entitlements, including study leave and Professional Development Support.
  • Fitness Passport – You, and your family can access 40+ fitness facilities across Tasmania for just $13.95 per week per person, or $25.95 for a family.

More information about our Employee Benefits can be found here

Eligibility:

Successful applicants will be required to meet the essential criteria:
  • Current Working with Children Registration

Applicants should note the following criteria are desirable:
  • Current Drivers Licence

Note: - Please refer to the Application Guide for more information of pre-employment check.

Download the Statement of Duties and any Associated Documents

We encourage you to review the Statement of Duties, Applicant Guide, prior to applying for an overview of the duties, program, selection process and application guidance.

Statement of Duties:
  • 529039 Administrative Officer Band 3 (July 2023) WWCR CSU.docx

Application Guide:
  • Department of Health - Applicant Guide Sep 2024.docx

How to apply:

Apply Online. Please click the "Apply" button on this screen to ensure that important questions about you are answered.

You will be prompted to complete a 1-2 page application detailing your experience, skills and knowledge as they relate to the attached Statement of Duties. A separate statement addressing the selection criteria in the Statement of Duties is not required.

For more information:

Applicants who require further information are encouraged to contact the Contact person for detailed information about the vacancy.

Will Skadden

Team Leader - Child and Youth Mental Health Services (CYMHS)

0484 959 225

will.skadden@ths.tas.gov.au

What it is like working at the Department of Health?

Compassion, Accountability, Respect, Excellent are the key values to work in Department of Health. Listen to some of the lived experiences from within the department through some of our wonderful staff and hear about their journey in relocating to Tasmania

Make It Tasmania | Move for a great lifestyle

One Health Podcast - Spotify

One Health Podcast - Apple

Tasmanian Health Careers | Tasmanian

Respecting diversity is the foundation of everything that Department of Health do. This allows us to instil trust and collaborate through honest and fair communication and helps cultivate an environment of growth and innovation. We strongly encourage applicants from key communities including Aboriginal and Torres Strait Islanders, LGBTIQA+ people, and people living with disabilities.
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