Executive Support Administrator

About the Role

Fantastic permanent opportunity We are seeking a motivated Executive Support Administrator to provide task-focused administrative support to the SunRice corporate office, based in Sydney.

This role suits someone who is highly responsive, professional, and confident in engaging with both internal and external stakeholders. You'll act as the key point of contact in the absence of the EA, while managing diaries, coordinating travel, processing invoices, and supporting event planning. Success in this role requires a proactive approach and the ability to support senior executives across the business with efficiency.

Key Responsibilities

• Purchase Order Management
  • Liaise with Sydney staff to process all invoices, from creation, Service Entry, and Goods Receipt.
  • Submit processed invoices to Accounts Payable and maintain organised records for easy retrieval and respond to all invoice queries in a timely manner.
  • Assist in the creation of new vendors.
• Administration support to EA to CEO / CFO
  • Act as the point of contact for the Group CEO and Group CFO during the EA's absence.
  • Coordinate ordering and delivery of catering as required.
  • Assist with reception duties in the absence of the receptionist.
• Administration support to the Company Secretary, Head of Legal and Head of Corporate Affairs
  • Assist with administrative tasks including printing, binding, and catering arrangements.
  • Manage and coordinate all travel bookings and requirements.
  • Assist with Concur expense submissions and invoice processing.
• Event Coordination
  • Support the planning and execution of internal events such as Christmas parties, morning teas, lunches, and office drinks for the Sydney office.

About You

To succeed in this role, you'll need exceptional time management and organisational skills, along with a keen eye for detail. You'll thrive on building strong, trusted relationships with the executive team, and take pride in being reliable and proactive in your role.

You Will Have

• Higher School Certificate.
• Office Administration, diary and travel management experience.
• Knowledge of Microsoft Office.
• Purchase Order Management experience (preferred).
• SAP Procurement experience (preferred).
• Excellent communication and interpersonal skills.
• Professionalism & confidentiality.

Key Perks Include

• Flexible Work - we understand that there is life outside of work which is why we are committed to providing a flexible work environment.
• Free products, staff allowance and substantial discounts on all our amazing product ranges.
• We are united by a core set of values that we live and breathe each day – Integrity, Collaboration, Innovation and Community.
• Benefits program – Access to several initiatives, including discounts across gym memberships, Bupa Health insurance, travel and employee referral program.

If you are ready for the next step in your career and this sounds like the opportunity for you, please apply below

All correspondence will be dealt with in strict confidence.

SunRice is committed to creating a diverse environment and is proud to be an equal opportunity employer. SunRice will consider qualified applicants for employment based on their merit, individual skills, qualifications and other appropriate criteria relevant to the role for which they are applying.

Additional Information

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Information Technology
• Industries: Food and Beverage Manufacturing

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Location: Sydney, New South Wales, Australia

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