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National Administration Lead

4 weeks ago

Sydney, New South Wales, Australia Carrier Full time

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17 hours ago Be among the first 25 applicants

Join to apply for the National Administration Lead role at Carrier

Build a career with confidence

We are a global leader in intelligent climate and energy solutions is committed to creating solutions that matter for people and our planet for generations to come. From the beginning, we've led in inventing new technologies and entirely new industries. Today, we continue to lead because we have a world-class, diverse workforce that puts the customer at the center of everything we do.

The role

The National Administration Lead is primarily responsible for managing administration tasks nationally. This includes both internal and external stakeholders. Examples of this management include: WIP completion, contract compliance, invoicing, technician routing and efficiency, & overall customer satisfaction and be a redundancy resource to support branches when regional Admins are absent.

The National Admin Lead will need to have exceptional people skills, promote a good team culture, look for opportunities to improve administration processes and understand Key Business objectives. There is a dotted line from the administration teams at a local level to the National Admin Lead.

Key Responsibilities

We are looking for a team focused National Administration Lead with the ability to provide an excellent experience to internal client and our clients in the field. Therefore, you will;

Overseeing the operational needs of the Service Branch managers, including the Service Manager and the Sales leaders.
Working with the Planning Process Leader on maintenance of service contracts in relation to scheduling, service ticket creation and invoicing
Assist the Service Managers in ensuring the Service team in its entirety perform in line with Company expectations with regard to daily documentation, to allow the administration team to correctly account for and promptly invoice work undertaken.
Ensure costs and expenses are treated with restraint and in line with Company expectations and operating budgets
Recognise and promote the concept of continuous improvement in accord with the Company's quality objectives and procedures
Work with the Managing Director, Aftermarket General Manager and Aftermarket Sales Mangers in ensuring the smooth and profitable operation of the Service department
Support and help manage the teams to ensure compliance on preventative maintenance (nothing >30 days) and control aged WIP to assist the business with job closures.
Implement new systems to manage teams and technicians with the Strategic Process Leader.
Maintain a high level of communication with internal and external stakeholders
Ensure invoicing accuracy, invoice targets, daily invoicing and forecast any threats to the business
Address any arising issues/disputes from clients including invoice queries, technician attendance, or any change of plans as required by the business
Monitor reporting standards by checking Technicians' paperwork, performing random checks for client signatures, completion of jobs within a set timeframe
Ensure timesheet timeliness and accuracy as a part of this process
Assist productivity by organising work in assigned territories
Check any aged debt and ensure scheduling is done in line with Carrier's payment terms.
Undertake additional tasks as requested by the Senior leadership team.

Requirements

To be successful in this opportunity as a minimum you must have:

Certificate or diploma in Business Administration, Information Systems, or a related field.
Prior experience in service administration, customer support, or portal/document management systems is highly desirable
Familiarity with customer portals such as CSIRO, Ventia, QBuild, or similar platforms.
Proficient in Microsoft Office Suite (especially Excel and Outlook) and document management systems.
Experience with CRM systems (e.g., SFDC) and service management tools (e.g., SMAX) is advantageous
Strong accuracy in data entry, document validation, and compliance tracking.
Ability to manage multiple uploads and deadlines without compromising quality
Excellent written and verbal communication skills for liaising with internal teams and external clients.
Ability to coordinate with technicians, subcontractors, and admin teams to gather and verify documentation.
Proactive in identifying and resolving portal access or submission issues.
Capable of suggesting process improvements and supporting automation initiatives.
Demonstrated commitment to customer satisfaction through timely and accurate service delivery.
Understanding of customer SLAs and compliance expectations.
Willingness to assist with planner/admin coverage during absences.
Ability to adapt to changing priorities and support cross-functional teams

Benefits

Attractive salary package + Full time opportunity
Excellent job stability + Ongoing training and development opportunities
Inclusive work environment + Supportive management team

Carrier is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.

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Click on this link to read the Job Applicant's Privacy NoticeSeniority level

Seniority levelAssociate

Employment type

Employment typeFull-time

Job function

Job functionAdministrative
IndustriesWholesale Building Materials

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