Senior Events Coordinator

RACS VIC Office, East Melbourne, Victoria, Australia

Posted Sunday 27 April 2025 at 2:00 pm

About us
The Royal Australasian College of Surgeons (RACS) is the leading advocate for surgical standards, professionalism and surgical education in Australia and Aotearoa New Zealand. The College is a not-for-profit organisation that represents more than 8600 surgeons and 1300 surgical trainees and Specialist International Medical Graduates.

RACS also supports healthcare and surgical education in the Asia-Pacific region and is a substantial funder of surgical research. There are nine surgical specialties in Australasia being: Cardiothoracic Surgery, General Surgery, Neurosurgery, Orthopaedic Surgery, Otolaryngology Head and Neck Surgery, Paediatric Surgery, Plastic and Reconstructive Surgery, Urology and Vascular Surgery.

About the role

You will be responsible for managing annual scientific meetings for RACS affiliated associations in addition to providing high level input into the College's Annual Scientific Congress (ASC). The primary objective of the position is to be responsible for leading and coordinating the planning, management, and execution of high-profile events, ensuring all operational elements are delivered within strict timelines and budgets.

Responsibilities include and are not limited to:
- Oversee onsite delivery during key events, including supervision of staff and volunteers to ensure seamless execution and high stands of performance.
- Provide expert advice and support to colleagues in the operational process for ASC including registrations, invoices and billing, reporting, query resolution and onsite registration management.
- Provide technical advice to senior stakeholders and develop virtual platforms
- Identify and engage sponsors/exhibitors and monitor sponsorship deliverables to ensure contractual obligations are met.
- Providing strategic recommendations by producing comprehensive reports and analyses for quality control and continuous improvement of event activities

Skills and Experience
- Extensive experience in strategising, planning, and executing conferences and events of varying scales
- High level competence with event related software, such as EventsAir
- Advanced computer skills including webpage editing and virtual platform development
- Ability to shift priorities, demands and timelines through analytical and problem-solving capabilities in a pressured and challenging environment
- Experience training and mentoring junior team members

At our organisation, we are proud to have a positive impact on improving health outcomes in the community. Our people are especially important to us, we treat everyone fairly and are mindful of our colleagues and their wellbeing. Working at RACS, you will thrive in our environment where we recognise that we are all one team. Our employees are at their best when they have balance in their lives, so by joining our team you will have:

• flexibility to combine working from home with time spent in the office
• RACS Professional Development Framework (Grow at RACS)
• access to a wellbeing app
• additional, gifted leave at the end of the year
• access to online learning portal THRIVE with a catalogue of 89,000+ courses
• access to an Employee Assistance Program which includes counselling for personal and work-related issues, support for family members, legal support, career development and planning, nutrition & lifestyle advice as well as financial counselling

We genuinely care about our employees' health and wellbeing and encourage our people to bring their whole selves to work.

How to apply?

To apply for this role please submit your application by clicking on the "Apply Now' button to submit a cover letter and resume.

Please note we will be reviewing applications as they come in.

Enquiries can be directed to careers@surgeons.org however, applications emailed to this address will not be accepted.

RACS is committed to supporting diversity and inclusion in our workforce. The Royal Australasian College of Surgeons (RACS) recognises Aboriginal and Torres Strait Island people as the traditional landowners of Australia and Māori as the tangatawhenua (people of the land) of Aotearoa New Zealand. We are committed to creating employment opportunities for Aboriginal and Torres Strait Islanders and Māoriand building an environment that is inclusive, culturally safe and appropriate.

RACS VIC Office, East Melbourne, Victoria, Australia