Senior Coordinator, University Records

• Based at our Geelong, Waterfront Campus + hybrid work arrangements
• Full-time and fixed term for 12 months
• HEW 8 $118,801 - $136,018 + 17% Superannuation
  

Why work with us?

At Deakin you will have access to benefits such as a variety of leave options including generous parental leave and the ability to purchase additional leave; flexible working arrangementsto help manage your work-life balance; ongoing learning and development opportunities to grow your career; an inclusive and supportive culture and environment to work in, both online and on campus.

Who are we?

Deakin is a cutting-edge public university headquartered in Victoria, revolutionising education with 61,000 students across our campuses: Melbourne Burwood, Geelong Waurn Ponds, Geelong Waterfront, Warrnambool, Deakin University Lancaster University Indonesia (DLI), GIFT City, India, and our vibrant online environment. We're proud to be a progressive and open-minded university, delivering the highest student satisfaction in Victoria and consistently ranked in the top 1% of the world's universities.

About the role:

As Senior Coordinator, University Records, you'll lead the delivery of two strategic, university-wide projects focused on improving digital and physical records management. You'll establish and embed the new Records Champions Network, fostering a culture of information stewardship across Deakin. This role combines expert project coordination with change leadership, stakeholder engagement, and strategic communication. You'll also provide trusted guidance to ensure compliance with information management legislation and university policy.

As a Senior Coordinator, University records you will:

• Identify business needs and opportunities for change, gather and analyse requirements, and translate complex issues into clear digital strategies and goals.
• Plan, coordinate, and deliver records-related projects, including resource management, vendor coordination, compliance tracking, and reporting on outcomes.
• Establish and lead the Records Champions Network, providing training, support, and guidance to ensure consistent records management across all units.
• Engage and communicate with stakeholders, building strong relationships and implementing communication strategies to promote project awareness and support.
• Deliver training and ensure compliance, including appraising records for retention/disposal and aligning with legislative and policy requirements.

To be successful, you'll have:

• Relevant postgraduate qualifications and/or extensive experience in records management, project coordination, training, or a related field, ideally within the higher education sector.
• Proven ability to deliver complex projects within large or multifaceted organisations, preferably in an education or similarly structured environment.
• Strong communication and training skills, with experience developing and distributing materials across diverse and complex organisational settings.
• Demonstrated stakeholder engagement expertise, working effectively with a wide range of internal and external parties to achieve shared goals.
• Sound knowledge of Australian records and archives legislation, particularly the Public Records Act 1973 (Vic), and its application in organisational contexts.
  

Here's how to apply:

Please submit your updated resume and a short cover letter outlining your skills and experience.

For a confidential discussion regarding this role, please contact Tim Newbegin, Manager, University Records via t.newbegin@deakin.edu.au

For a copy of the position description, please see below:

PD_Senior Coordinator University Records.pdf

Applications for this position close on 7th September 2025.

Are You Ready?

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders.