Executive Assistant

Overview

The Department of Medicine at the Launceston General Hospital is one of the hospital\'s largest and busiest service groups, overseeing several high-demand areas, including the Acute Medicine Division. Acute Medicine comprises four medical wards (3D, 4D, 5D and 6D), the Acute Medical Unit (AMU) and Cardiology Services, delivering essential care for patients with acute and complex medical conditions in a fast-paced environment.

The Team

The Nursing Director – Acute Medicine is supported by an Executive Assistant who will provide executive-level administrative support, contribute to efficient operations, and act as a central point of contact for internal and external stakeholders. This role enables the Nursing Director to focus on strategic and operational priorities while the department maintains safe, high-quality care for the Tasmanian community.

The Role

As Executive Assistant to the Nursing Director of Acute Medicine, you will perform highly administrative and organisational duties, including diary and correspondence management, coordination of meetings, preparation of documentation, and acting as the central point of contact for internal and external stakeholders.

• Provide direct administrative, clerical, reception, and secretarial support to the Nursing Director – Acute Medicine, including preparation of highly confidential documents, correspondence, submissions, and reports.
• Assist with the development, maintenance, and monitoring of effective communication systems, including the timely flow of information to and from the Department of Medicine to internal and external customers of Launceston General Hospital.
• Coordinate and assist in the production of complex documentation, undertake research for Ministerial and Question Time Briefs, and prepare background notes and other necessary information regarding matters relating to the activities of the Department of Medicine.
• Schedule meetings, videoconferences, and other appointments, including the compilation of agenda papers and minute/note taking.

Note: Please refer to the Statement of Duties for all the selection criteria of this position to address in your application.

Why Tasmania

The Department of Health Tasmania oversees hospitals across the state, including Royal Hobart Hospital, Launceston General Hospital, Northwest Regional Hospital, and Mersey Community Hospital, along with district hospitals and ambulance services. It provides community health, mental health, and primary healthcare services through more than 300 sites.

Tasmania offers a natural environment and lifestyle while delivering public health services that support the community and staff.

Details of appointment

Permanent full time, day worker, 76 hours per fortnight, commencing from a mutually agreed date.

• Hours are negotiable with the successful applicant.

Applicants should note that, for twelve months from the date of publication, this selection process may be used to fill subsequent or similar vacancies (full time, part time, and casual).

Salary

$73,811 - $79,779 per annum. Employer 12% superannuation contribution is on top of this amount.

Salary range is in accordance with Public Sector Unions Wages Agreement 2022.

Salary Packaging

You may access salary packaging benefits including living expenses up to $9,010 + $2,650 in meal entertainment each FBT year, plus other eligible benefits.

Benefits available to eligible candidates

• Professional development and accelerated pathways.
• A range of leave entitlements, including study leave and Professional Development Support.
• Fitness Passport – access to 40+ fitness facilities across Tasmania for a low weekly fee for individuals or families.

More information about Employee Benefits can be found here.

Eligibility

Desirable criteria include qualifications recognised at Certificate III or IV in Administration and/or Business, or equivalent.

Note: Please refer to the Application Guide for pre-employment check information.

Download the Statement of Duties and Associated Documents

Statement of Duties: 507714 Executive Assistant Band 3 (Aug 2025).docx

Application Guide: Department of Health – Applicant Guide Sep 2024.docx

How to apply

Apply Online. Click the "Apply" button on this screen to answer important questions about you. You will be prompted to complete a 1-2 page application detailing your experience, skills, and knowledge as they relate to the attached Statement of Duties. A separate statement addressing the selection criteria is not required.

• Applications from Recruitment agencies will not be accepted for this role.

For more information

Applicants who require further information are encouraged to contact the designated contact for detailed vacancy information.

Name: Lorinda Upton-Greer

Position: Nursing Director – Critical & Acute Inpatient Service

Phone: (03) 67776875

Email: lorinda.upton-greer@ths.tas.gov.au

What it is like working at the Department of Health

Our values are Compassion, Accountability, Respect, and Excellence. Learn more about experiences from staff and opportunities in Tasmania, including through Make It Tasmania and related resources. Respecting diversity is foundational to our work; we encourage applicants from Aboriginal and Torres Strait Islander communities, LGBTIQA+ people, and people living with disabilities.

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