Executive Assistant

The Team: The Department of Medicine at the Launceston General Hospital is one of the hospital's largest and busiest service groups, overseeing several high-demand areas, including the Acute Medicine Division.

Acute Medicine, comprised of four medical wards (3 D, 4 D, 5 D and 6 D), the Acute Medical Unit (AMU) and Cardiology Services, plays a central role in hospital operations, delivering essential care for patients with acute and complex medical conditions in a fast-paced and dynamic environment.

The Role: As Executive Assistant to the Nursing Director of Acute Medicine, you will play a key role in supporting the leadership of these services.

This role is highly administrative and organisational, providing executive-level support through effective diary and correspondence management., coordination of meetings, preparation of documentation and acting as the central point of contact for internal and external stakeholders.

Your contribution will enable the Nursing Director to focus on strategic and operational priorities, ensuring the department continues to deliver safe, high-quality care to the Tasmanian community.

Provide direct administrative, clerical, reception, and secretarial support to the Nursing Director – Acute Medicine, including the preparation of highly confidential documents, correspondence, submissions, and reports.

Assist with the development, maintenance, and monitoring of effective communication systems, including the timely flow of information to and from the Department of Medicine, to both internal and external customers of the Launceston General Hospital.

Coordinate and assist in the production of complex documentation, undertaking research for Ministerial and Question Time Briefs, preparing background notes and other necessary information regarding matters relating to the activities of the office of the Department of Medicine.

Schedule meetings, videoconferences, and other appointments, including the compilation of agenda papers and minute/note taking.

Note: - Please refer to the Statement of Duties for all the selection criteria of this position to address in your application.

Why Tasmania: The Department of Health Tasmania oversees various hospitals across the state, including the Royal Hobart Hospital, Launceston General Hospital, Northwest Regional Hospital, and Mersey Community Hospital, as well as district hospitals and ambulance services.

Additionally, it provides community health, mental health, and primary healthcare services to the Tasmanian community through more than 300 sites.

Tasmania, Australia's only island state, offers unparalleled natural beauty and a luxurious lifestyle.

Pursuing your health career in Tasmania's public health system means building strong connections with colleagues and patients.

It also means embracing a lifestyle where you can enjoy extraordinary experiences outside of work while making a significant impact on the community during work.

Details of appointment: Permanent full time, day worker, working 76 hours per fortnight, commencing from a mutually agreed upon date.notwithstanding hours to be negotiated with the successful applicant.

Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time, part time, and casual vacancies.

Salary: $73,811 - $79,779 per annum.

Our Employer 12% superannuation contribution is on top of this amount.

Salary range is in accordance with Public Sector Unions Wages Agreement 2022.

Salary Packaging: You'll have access to salary package a range of benefits including living expenses up to $9,010 + $2,650 in meal entertainment each FBT year + other benefits if eligible.

Benefits available to eligible candidates: Professional development and accelerated pathways.

A range of leave entitlements, including study leave and Professional Development Support.

Fitness Passport – You, and your family can access 40+ fitness facilities across Tasmania for just $13.95 per week per person, or $25.95 for a family.

More information about our Employee Benefits can be found here Eligibility: Applicants should note the following criteria are desirable: Qualifications recognised at Certificate III or IV in Administration and/or Business; or equivalent Note: - Please refer to the Application Guide for more information of pre-employment check.

Download the Statement of Duties and any Associated Documents We encourage you to review the Statement of Duties, Applicant Guide, prior to applying for an overview of the duties, program, selection process and application guidance.

Statement of Duties:507714 Executive Assistant Band 3 (Aug 2025).docx Application Guide: Department of Health - Applicant Guide Sep 2024.docx How to apply: Apply Online.

Please click the "Apply" button on this screen to ensure that important questions about you are answered.

You will be prompted to complete a 1-2 page application detailing your experience, skills and knowledge as they relate to the attached Statement of Duties.

A separate statement addressing the selection criteria in the Statement of Duties is not required.applications from Recruitment agencies will not be accepted for this role For more information: Applicants who require further information are encouraged to contact the Contact person for detailed information about the vacancy.

Name: Lorinda Upton-Greer Position: Nursing Director – Critical & Acute Inpatient Service Phone number: (03) 67776875 Email address: lorinda.upton-greer@ths.tas.gov.au What it is like working at the Department of Health? Compassion, Accountability, Respect, Excellent are the key values to work in Department of Health.

Listen to some of the lived experiences from within the department through some of our wonderful staff and hear about their journey in relocating to TasmaniaMake It Tasmania | Move for a great lifestyle One Health Podcast - Spotify One Health Podcast - Apple Tasmanian Health Careers | Tasmanian Respecting diversity is the foundation of everything that Department of Health do.

This allows us to instil trust and collaborate through honest and fair communication and helps cultivate an environment of growth and innovation.

We strongly encourage applicants from key communities including Aboriginal and Torres Strait Islanders, LGBTIQA+ people, and people living with disabilities.

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