Workshop Accounts and Systems Administrator

4 weeks ago

Melbourne, Victoria, Australia Quantum Comms Pty Ltd Full time
Overview

Workshop Accounts and Systems Administrator

Are you organised, systems-savvy, and experienced in the behind-the-scenes operations that keep a workshop humming? We're on the lookout for a proactive and detail-focused Admin & Accounts Coordinator to support our growing team servicing heavy vehicles, trucks, and elevated work platforms (EWPs).

About the Role:

You'll manage workshop administration, coordinate accounts, and help streamline our service and job tracking processes using Odoo (or similar ERP systems). You'll also play a key role in onboarding and training team members in digital processes, including how to use computer systems for vehicle servicing records, maintenance history, job card management, and compliance documentation.

Key Responsibilities:

  • Administer day-to-day workshop operations, including scheduling, job tracking, quoting, and customer communication
  • Maintain and improve ERP/workshop management systems (ideally Odoo)
  • Ensure correct use of computer systems for vehicle service history, job cards, and maintenance tracking
  • Train technicians and staff in using digital systems and ensure process adherence
  • Monitor workflows for accuracy and efficiency across servicing jobs
  • Assist with procurement and inventory record management

What We're Looking For:

  • Solid experience in admin and accounts in a mechanical or service-based environment
  • Strong working knowledge of ERP and workshop management software (Odoo or similar)
  • Confident with vehicle servicing systems – understanding how service records, job cards, inspections, and compliance documents are logged and managed
  • A systems and process thinker who can spot inefficiencies and implement improvements
  • Strong communication and training skills – comfortable guiding workshop staff through systems and protocols
  • Excellent time management and attention to detail

Skills:

  • Familiarity with digital maintenance schedules and service tracking systems
  • Bookkeeping or finance-related qualifications
  • Experience setting up or optimising ERP/workshop systems
Seniority level
  • Entry level
Employment type
  • Full-time
Job function
  • Information Technology
Industries
  • Telecommunications

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