Executive Assistant

Overview

At ASIC, you can be the change that ensures a fair, strong and efficient financial system for the benefit of all Australians. Contribute to delivering on ASIC's purpose, vision, and strategic priorities to help maintain the integrity of the financial system and protect consumers from harm.

Location and Term

• Sydney or Canberra location
• 24-Month Fixed Term Contract
• From $94,198 - $101,643 (depending on experience) + 15.4% superannuation
• Applications close at 11:59pm AEST, Friday 12 September 2025

The team

The Digital, Data & Technology (DD&T) group drives transformational change and delivers core technology services across ASIC. It comprises IT, Cyber Security, Data Analytics & AI, Digital Hub, Portfolio Office, Business Management Unit, and programs such as RegistryConnect (modernising our business registers) and Digital Delivery.

The Business Management Unit (BMU) provides business management and executive support services, focusing on forward planning and continuous improvement, to enable smooth business operations and help the DD&T leadership achieve their strategic and operational priorities.

The role

The Executive Assistant provides front line representation and support to Senior Executive Leaders in the group. Through the efficient and proactive management of the Senior Executive Leaders\' daily schedule, appointments, and coordination of stakeholder contact, the EA ensures the group is provided with integrated and effective support services.

Your Responsibilities Will Include

• Provide executive and administrative support to two DD&T executives.
• Manage diaries, coordinate meetings, book rooms/equipment, prepare agendas and meeting documentation.
• Oversee inboxes, task lists, and priorities.
• Prepare papers, correspondence, presentations, and other materials.
• Collate/distribute meeting documents, attend meetings, draft minutes, track action items.
• Coordinate travel, accommodation, and expense reconciliations.
• Support event planning for team onsite and leadership/staff forums.
• Assist with procurement, ensuring PGPA Act compliance.
• Deliver admin support: e-filing, records, org charts, team registers, and distribution lists.
• Help DD&T team adapt to IT changes and new work practices.
• Drive process improvements using digital and AI tools.

About You

• Relevant vocational qualification in office or business management.
• Experience managing the diary and administrative requirements of senior executives in a government agency, financial services, or private sector organisation.
• Ability to work autonomously, manage priorities, and coordinate resources to achieve outcomes.
• Experience preparing presentations using PowerPoint.
• Experience undertaking research, reviewing, and editing documents, to assist with the preparation of responses.
• Experience working with Microsoft products including Outlook, Word, Excel and PowerPoint.
• Experience working with SharePoint or similar content management database.
• Ability to resolve problems, demonstrating analytical and decision-making capability.
• Ability to build and maintain working relationships effectively liaising with the EA network and ASIC staff.

Apply and About ASIC

View the position description for more information or click 'apply' to start your application. Applications close at 11:59pm AEST, Friday 12 September 2025.

ASIC's remit is one of the broadest of regulators across the world. ASIC regulates corporations, markets, financial services and consumer credit and monitors and promotes market integrity and consumer protection in the Australian financial system. Through our enforcement work, we hold to account those who contravene the law, working to achieve strong outcomes that address the greatest consumer and investor harms.

ASIC is committed to providing a diverse and inclusive workplace where the very best talent in Australia chooses to work. Indigenous Australians are encouraged to apply as well as applicants from all backgrounds and with different abilities.

We Offer a Range Of Employee Benefits

• Attractive superannuation
• Additional leave entitlements
• 50/50 hybrid work-from home model
• Flexible work arrangements
• Assistance for study and professional development

Click here to view ASIC's salary and benefits guide.

To read more about ASIC, you can visit our website or review our Corporate Plan. To work with us, you need to be an Australian citizen and be prepared to complete an ASIC Suitability and Baseline Assessment.

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