Senior Payroll Tax Compliance Specialist

3 weeks ago

Charlotte Bay, Australia Corps Team Full time
Overview

Senior Payroll Tax Compliance Specialist — 12+ month contract in Charlotte, NC. Hybrid work arrangement (3 days onsite per week). The Sr. Payroll Tax Specialist supports the Payroll Operations team to ensure payroll tax rates are accurate and up to date in Workday and payroll tax filings are completed in a timely manner. This role provides operations and audit support to the Payroll Operations team and oversees payroll processing functions to ensure pay is processed on time, accurately, and in compliance with government regulations. It also oversees the daily workflow of the department.



Responsibilities
  • Review Workday Payroll Tax setup for each legal entity and jurisdiction; identify issues and partner with Alight Tax Filing Services and HRIT to update and correct.
  • Perform review of the monthly/quarterly tax filing package; ensure accuracy and timeliness.
  • Work with Payroll Accounting to ensure alignment and reconciliation with G/L.
  • Manage and reconcile payroll taxes at the employer and employee level; ensure timely remittances to the tax authorities and accurate reporting of withholding taxes.
  • Reconcile QTD and YTD tax amounts withheld, reported, and deposited on a quarterly and annual basis for assigned entities.
  • Manage SUI rate updates; ensure updates are in Workday.
  • Complete and submit applications for new tax jurisdictions and closing jurisdictions.
  • Research and resolve payroll tax notices for multi-state tax entities; escalate issues as needed and maintain a strong delivery record.
  • Support internal and external audit data requests; prepare materials for tax provisions at year-end and for tax audits.
  • Partner with Payroll Accounting to research any open G/L items; identify new risk areas and ensure full compliance.
  • Communicate effectively with stakeholders; work independently and collaboratively; communicate the benefits of tax initiatives.
  • Oversee payroll payments and account reconciliations; coordinate with Payroll Manager to ensure timely payroll processing in compliance with laws and regulations.
  • Supervise payroll preparation and production, including regular, special, and supplemental payrolls; enforce standards and correct issues as needed.
  • Coordinate payroll operations with other accounting and data processing units; participate in developing, implementing, and testing procedures.
  • Implement, maintain, and review payroll processing systems to ensure timely and accurate processing of payroll transactions (salaries, benefits, garnishments, taxes, and other deductions).
  • Regularly audit the system to ensure data integrity and resolve discrepancies affecting tax returns.
  • Define key metrics and create metric reports and reporting processes.
  • Collaborate with colleagues to increase productivity and drive process improvements to reduce manual effort.
  • Identify and pursue system improvements as new business requirements arise and address potential noncompliance.


Qualifications
  • University degree preferred
  • 3+ years of experience required; 5+ years preferred
  • Must have payroll tax compliance experience in Workday
  • Proficiency in Excel
  • Financial services experience a plus


Details
  • Location: Charlotte, NC (Hybrid: 3 days onsite per week)
  • Employment type: Contract
  • Seniority level: Mid-Senior level
  • Job function: Accounting/Auditing and Other
  • Industries: Financial Services, Banking, and Investment Banking
  • Base pay range: $45.00/hr - $47.47/hr
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