Administration / JMO Training Coordinator – Psychiatry

Overview

Join Hunter New England Psychiatry Training Network — where education, support and community come together. We're seeking a motivated Administration Officer to join our Psychiatry Training Network within Hunter New England Mental Health. Based at our Waratah campus, you'll play a vital role in supporting the delivery of high-quality medical education and training programs that shape the future of psychiatry across our district.

Remuneration: $76,125.92 - $77,852.51 Per Annum + Superannuation + Salary Packaging

Location: Mater Mental Health Centre, Waratah

Employment Type: Permanent Full Time

Position Classification: Administration Officer Level 5

Hours Per Week: 38

Requisition ID: REQ598960

Applications Close: Sunday, 14th September 2025

About The Role

We're seeking a motivated Administration Officer to join our Psychiatry Training Network within Hunter New England Mental Health. Based at our Waratah campus, you'll play a vital role in supporting the delivery of high-quality medical education and training programs that shape the future of psychiatry across our district. In this role, you'll provide administrative support to the Medical Education Support Officer, Director of Training and Director of Prevocational Training. You will also assist the Director of Prevocational Training with accreditation requirements. You'll be central to the smooth running of education sessions, training logistics, documentation, and rostering for junior medical staff. This is an excellent opportunity to be part of a well-regarded training program with strong academic and clinical connections, while working in a collaborative and supportive environment.

In This Role, You'll

• Provide on-the-ground support during training sessions.
• Manage attendance records, feedback systems, databases and filing.
• Draft correspondence, agendas and minutes when required.
• Oversee invoicing, reimbursements and other financial functions.
• Support accreditation activities and prevocational JMO rostering.
• Work closely with clinicians, educators and administrative colleagues to ensure training delivery runs smoothly.

A Typical Week May Include

• Monday: Orientation (every 10 weeks) for new JMOs.
• Wednesday: Support grand rounds (1–2:30pm) and psychiatry formal education sessions (2:30–5pm).
• Thursday: Facilitate JMO psychiatry education sessions (3–5pm).
• Friday & other weekdays: General administrative duties, rostering and team meetings.

About You

You're a confident, capable administrator who thrives in a busy, team-focused environment. You can manage multiple priorities while maintaining strong attention to detail and professional communication.

You Must Have

• Demonstrated experience in high-level administrative support, with the ability to prioritise and meet deadlines.
• Excellent written and verbal communication skills, with the ability to build strong relationships.
• Intermediate to advanced skills in Microsoft Office and Outlook.
• A customer-focused approach, including conflict resolution skills.
• Knowledge of RANZCP, HETI, AHPRA and NSW Health processes (or willingness to learn).

Why Join Us?

Education
The Hunter New England Psychiatry Training Network is recognised for excellence in education and for fostering the next generation of psychiatrists. You'll enjoy:

• A comprehensive handover period and procedural documentation to guide your work.
• Direct training and support from the Medical Education Support Officer.
• Access to My Health Learning modules and additional professional development opportunities.
• A supportive, collegiate culture that values teamwork, knowledge-sharing and continuous improvement.

This is more than an administration role — it's your chance to contribute to a program that supports medical staff, strengthens mental health services, and makes a real impact across the Hunter New England community.

Additional Information

• An eligibility list will be created for future permanent full or part time and temporary full or part time vacancies.

Need more information?

• Click here for the Position Description
• Find out more about applying for this position

For role related queries or questions contact Jaime Rennie on jaime.rennie@health.nsw.gov.au

Information For Applicants

Applicants will be assessed against the essential requirements and selection criteria contained within the position description (link below). For assistance addressing selection criteria visit: https://bit.ly/3vL5fq2

Stepping Up Website is a resource designed to help indigenous job applicants apply for positions in NSW Health. For more information, please visit: https://bit.ly/HNEHealthSteppingUp

This is a Category B position. Recommended applicants will be reviewed for compliance with NSW Health policy directive PD2024_015: Occupational Assessment, Screening and Vaccination against Specified Infectious Diseases for Category B positions prior to offer. All new employees must agree to comply with the requirements outlined in the policy.

Salary Packaging: is beneficial to most Hunter New England Health employees and may increase your take-home pay Salary package a range of personal expenses including novated motor vehicle leases, relocation expenses, and HECS/HELP debt. Find out more by contacting SalaryPackagingPLUS via nswhealth@salarypackagingplus.com.au or 1300 40 25 23.

Hunter New England Health employees may be eligible for a range of benefits such as allocated days off (ADO) for full time employees, long service leave, paid maternity leave, and salary packaging options including meal expenses.

#J-18808-Ljbffr

---