Operations Manager

4 weeks ago

Ballarat, Victoria, Australia hyrd Full time

Operations Manager – Civil Construction

This role is responsible for overseeing financial administration, operational workflows, cost controls, and compliance across our clients projects and internal teams. You will be pivotal in improving efficiency, accuracy, and structure across the business — relieving the Directors of day-to-day finance and admin functions and ensuring timely, consistent, and profitable project delivery.

The ideal candidate brings a blend of financial acumen, construction exposure, and contract administration experience.

Key Responsibilities

Financial Operations & Cost Control

  • Oversee accounts payable/receivable, payroll processing, superannuation, and EBA-related financial obligation
  • Maintain cashflow forecasting, job cost tracking and cost-to-complete reporting
  • Reconcile supplier invoices to POs and site activity
  • Liaise with offshore bookkeeper and ensure all financial data is correctly entered into Xero
  • Prepare monthly reporting for Directors (P&L by job, cost summaries, cashflow)

Contracts & Commercial Support

  • Prepare, issue, and manage agreements, purchase orders, and insurance compliance
  • Track project variations, RFIs, claims and retentions
  • Support Directors with preparing and submitting reports
  • Maintain registers for POs, timesheets, and progress payments

Operational Systems & Compliance

  • Ensure employee records, licenses, insurances and other required compliance documents are kept up to date
  • Support onboarding, timesheet collection, leave management and other HR responsibilities where required.
  • Manage key supplier accounts, vehicle rego, fuel cards, equipment servicing records and general office administration
  • Maintain oversight of scheduling, tracking and utilisation of equipment

Experience & Skills Required

  • Several years' experience in a civil, construction OR subcontractor environment in operations, finance or commercial roles
  • Demonstrated experience in subcontractor management, cost reporting and contracts admin
  • Ability to interpret and manage compliance under EBA agreements
  • Strong organisation skills with a process-driven mindset
  • Comfortable in a fast-paced, hands-on environment — must be proactive and able to work autonomously
  • Excellent communication skills across site and office stakeholders
  • Familiarity with construction project management platforms
  • White Card and Drivers License preferred

Interested?

Apply below OR give me a call (I'm Harry from Hyrd) on 0479 052 170

#J-18808-Ljbffr

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