Groups Coordinator

3 weeks ago

Wollongong, New South Wales, Australia Illawarra Mercury Full time
About Us

Oscars Group is a passionate, creative, and dynamic privately owned hospitality group founded by the Gravanis family in 1986 with the acquisition of a single pub in Sydney's Inner West. Today, Oscars Group is one of Australia's largest privately owned hospitality groups, boasting an ever-expanding portfolio of over 45 venues across NSW, QLD and VIC. Our portfolio includes accommodation hotels, award-winning pubs and gaming venues, conference and event centres, premium restaurants, chartered vessels, and both commercial and residential developments.

About The Venue

Located just one hour south of Sydney in the scenic Illawarra region, Novotel Wollongong Northbeach is a premium 4.5-star beachfront hotel overlooking North Wollongong Beach. The hotel offers 209 stylish rooms and suites with breathtaking ocean and mountain views. It features five food and beverage outlets, a pool, fitness centre, convenience store, and 15 versatile event spaces making it a destination for both leisure and business guests, as well as a premier venue for weddings, conferences, and large-scale functions.

About The Role

We are seeking an organised and customer-focused Groups Coordinator to manage accommodation group bookings and ensure seamless experiences for our clients from enquiry to departure. This full-time role will report into the Reservations Manager and see you working closely with the Revenue, Sales, Events, and Operations teams to deliver exceptional service and tailored solutions for group reservations.

Key Responsibilities
  • Access to exclusive Oscars Group food & beverage discounts
  • Manage all accommodation group booking enquiries, providing accurate and timely quotations
  • Obtain management-approved rates for all group quotations
  • Handle all rooming lists for Conference & Events (C&E) group blocks
  • Prepare proposals, contracts, and event orders in line with client requirements
  • Coordinate invoicing and follow up on payments for group bookings
  • Maintain effective communication with external clients to confirm details and requirements
  • Communicate booking details and updates to internal stakeholders
  • Monitor group booking performance and prepare reports on statistics and activity
  • Liaise with Revenue, Sales, and Events teams to ensure alignment and maximise occupancy and revenue
  • Maintain accurate booking records within the property management system
  • Support other reservations functions as required

About You
  • Previous experience in group reservations, revenue coordination, etc.
  • Strong organisational and administrative skills with high attention to detail
  • Excellent written and verbal communication skills
  • Ability to manage multiple bookings and priorities in a fast-paced environment
  • Proficiency in Microsoft Office and familiarity with property management/booking systems (highly regarded)
  • Customer-focused with the ability to build rapport quickly and professionally

Benefits
  • Access to exclusive Oscars Group food & beverage discounts
  • FREE on-site parking during shifts
  • Internal and external training and development opportunities including an online training platform
  • Career progression across 45+ venues within the Oscars Group
  • Employee Assistance Program for you and your immediate family
  • Reward and recognition initiatives
#J-18808-Ljbffr

  • Senior Group Coordinators

    2 weeks ago

    Wollongong, New South Wales, Australia beBeeCoordination Full time $63,000 - $86,000

    Group Coordination Role">About the Job">We are seeking a highly organized and customer-focused individual to join our team as a Groups Coordinator.">In this role, you will be responsible for ensuring seamless experiences for our clients from enquiry to departure.">You will manage all accommodation group booking enquiries, providing accurate and timely...

  • Groups Booking Specialist

    2 weeks ago

    Wollongong, New South Wales, Australia beBeeGroup Full time $60,000 - $83,000

    Are you a highly organized and customer-focused individual looking for a challenging role? We are seeking an experienced Groups Coordinator to manage accommodation group bookings and ensure seamless experiences for our clients from enquiry to departure.About The RoleThis full-time position will report into the Reservations Manager and see you working closely...

  • Wedding Coordinator

    1 week ago

    Wollongong, New South Wales, Australia Oscars Group Full time

    About the companyOscars Group is a passionate, creative and dynamic privately owned hospitality group founded in 1986. Owned and operated by the Gravanis family for over thirty years, the group began with the acquisition of a single pub in Sydney's Inner West. Today, Oscars Group is one of the largest privately owned hospitality groups featuring an...

  • Sales Coordinator

    3 weeks ago

    Wollongong, New South Wales, Australia Event hospitality & entertainment Limited Full time

    Posted Sunday 20 July 2025 at 2:00 pmPosition Overview:The Sales Coordinator provides professional, courteous and helpful service to guests and/or customers ensuring that their expectations are anticipated and exceeded with a primary focus on driving yield. This position works closely with internal stakeholders from other hotel departments to ensure events...

  • Team Coordinator

    2 weeks ago

    Wollongong, New South Wales, Australia beBeeTeam Full time $67,226 - $84,000

    Job Title: Team CoordinatorThe Team Coordinator will perform a variety of duties to coordinate and schedule services for clients.You will take ownership and responsibility for a group of front line caregivers and clients, working closely with our Relationship Management System (RMS) to ensure seamless service delivery.This is an onsite position located in...

  • Coordinator

    2 weeks ago

    Wollongong, New South Wales, Australia Illawarra Mercury Full time

    OverviewJoin to apply for the Coordinator role at Illawarra Mercury1 day ago Be among the first 25 applicantsJoin to apply for the Coordinator role at Illawarra MercuryGet AI-powered advice on this job and more exclusive features.Salary Range: $79,057 to $133,846 plus $19,552 (NSW Coordinator 2 allowance). Salary based on years of service plus super...

  • Academic Integrity Coordinator

    1 week ago

    Wollongong, New South Wales, Australia Illawarra Mercury Full time

    OverviewThis role presents an exciting opportunity to contribute to a team responsible for redesigning and implementing an institutional academic integrity framework, while providing leadership, education, and investigative support to assist academic staff in promoting good academic practice and addressing breaches of academic integrity. The Academic...

  • Coordinator

    1 week ago

    Wollongong, New South Wales, Australia Illawarra Mercury Full time

    Salary and EligibilitySalary Range: $79,057 to $133,846 plus $19,552 ( NSW Coordinator 2 allowance ). Salary based on years of service plus superEmployment Status: Full-timeEligibility: Australian Citizen or Permanent ResidentAbout Carroll CollegeCarroll College provides an environment conducive to developing academic and spiritual growth, preparing students...

  • Care Coordinator Specialist

    1 week ago

    Wollongong, New South Wales, Australia beBeeCare Full time $113,243 - $116,963

    Job Title:Care Coordinator SpecialistWe are seeking a highly skilled Care Coordinator Specialist to join our team. As a Clinical Nurse Specialist Grade 2, you will play a vital role in providing high-level, person-centred, evidence-based clinical nursing care and embracing a practice development philosophy in its delivery.Comprehensive nursing assessments...

  • Project Coordination Specialist

    1 week ago

    Wollongong, New South Wales, Australia beBeeProject Full time $80,000 - $125,000

    Job DescriptionWe are seeking a highly skilled Project Coordinator to support our 6BF Reline Project. As part of a multi-disciplinary team, you will coordinate construction activities such as refractory demolition and installation, scaffolding, heavy crane lifts, and NDT inspections. This role is crucial in ensuring the project is executed safely, on time,...