Administrative Assistant

3 weeks ago

Geelong, Victoria, Australia WorkSafe Victoria Full time

Job description:

Administrative Assistant

  • $81,617.00 per annum + 12% superannuation
  • Full-Time, fixed term position until 1/5/2026
  • Wadawurrung / Geelong location - Hybrid working model (three days in the office and two days working from home)

About the opportunity

The Administrative Assistant provides administrative support to the Director – Claims, Managers and the broader Claims business unit.

Key accountabilities

  • Provide high level administrative assistance to the Director, Claims including effective management of their diary and managing correspondence and incoming sensitive, confidential information.
  • Provide a range of administrative support functions to support the delivery of core day-to-day and project activities for Director, Claims and managers from the Claims division.
  • Assist the Director with Board papers, management reports and Committee meetings.
  • Provide support to the Executive Director's office and IBU Senior Leadership team.
  • Coordinate and provide support to the Claims division with travel bookings and catering requirements.
  • Manage mailboxes, first point of contact for initial phone inquiries and directing enquires to appropriate contact.
  • Develop and maintain records for Claims Division and ensure privacy and confidentiality obligations are met.
  • Maintain administrative processes and templates including agendas, minutes and action registers.
  • Coordinate meetings, functions, agendas and room bookings.

Please ensure you take a look at the position description here for additional information on accountabilities for this role.

Skills and experience

  • Proven experience in an administrative support role supporting senior leadership.
  • Experience in preparation of presentations, agendas, minutes; as well as organising functions or team events.
  • Effective organisation and time management skills.
  • Excellent and effective written, verbal and telephone communication skills.
  • Intermediate/ advanced knowledge of Office Suite (eg PowerPoint, Word, Excel).
  • Highly developed interpersonal, communication skills.
  • Ability to work autonomously, prioritise and exercise discretion.

Qualifications

  • Relevant administrative qualification

Working with Us

At WorkSafe, we aspire for every employee to feel connected, safe and valued in their team, for teams to feel valued in the workplace, and for WorkSafe to be valued in the community.

We believe that a diverse workforce is the key to delivering the best outcomes for the Victorian community and strongly encourage applications from all people, including First Nations people and people with disability, diverse cultural and linguistic backgrounds, sexualities and genders.

What's next?

Applications close 11:00pm on Tuesday 19th August 2025. Click the link to apply and join us in making a difference to Victorian lives.

Only applications submitted via the WorkSafe Careers website will be considered.

Preferred candidates will be required to satisfactorily complete a Nationally Coordinated Criminal History Check and/or other checks as required for the position as part of the recruitment process.

Due to the volume of applications received, individualised feedback will only be provided to candidates who progress to interview stage.

For further enquiries please contact Rebecca McPherson via email rebecca_mcpherson@worksafe.vic.gov.au

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