Team Administrator
3 weeks ago
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Company Description
Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.
Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people's lives. Working in partnership makes it possible to deliver the world's most impactful projects and programmes as we turn challenge into opportunity and complexity into success.
Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.
We are majority-owned by CBRE Group, Inc., the world's largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.
Please visit our website: www.turnerandtownsend.com
Job Description
Administration and Office Management
- Act as the main point of contact for all admin-related enquiries for the PMVIC team and interface/seek guidance/escalate as required to the appropriate Turner & Townsend function (HR/IT or other).
- Ensure the smooth running of the PMVIC office day-to-day collaborating with the wider office.
- Coordinate and support new project filing, set up project folders/MS Teams and other as required.
- Provide administrative support for printing/photocopying, and general correspondence (letters, reports and other documents).
- Assist the PMVIC team with basic IT requests and queries (including trouble shooting meeting room IT/AV) in conjunction with the local IT team member or TTHelpIT service desk.
- Manage and book staff travel arrangements (air, ground, hotel) maintaining cost-effectiveness and ensuring requests are issued 2 weeks in advance (preference for 1 month in advance).
- Coordinate staff meetings including room bookings, IT/AV equipment, catering other ancillary items.
- Undertake ad hoc tasks to support the business operations function. Undertake ad hoc tasks to support the business operations function.
- Manage preboarding/onboarding processes to ensure all activities (capex approvals, allocation of line manager/buddy, laptop setup, project allocation etc.) are actioned and new employees have a smooth first day.
- Coordinate exit interviews for outgoing staff and arrange for the return of all Turner & Townsend property (phone, laptop, access pass etc.).
- Coordinate with the Commission Manager on obtaining compliance documentation when securing new work (approvals/contracts/cashflows).
- Create new jobs in the Financial Management System (D365 and others as required) including work breakdown structures, agreed fee, cash flow etc. and assist with D365 project maintenance.
- Process monthly invoicing (Fixed Price, T&M, accruals, credit notes) in D365, upload invoices to client platforms, as applicable, and actively follow up on SOX compliance requirements.
- Manage and monitor timesheet compliance - actively follow up staff on outstanding timesheets impacting on T&M invoicing.
- Professionally qualified in a relevant field.
- 1-2 years' experience working in a finance or business administration role, preferably consulting services within the property and construction industry.
- Microsoft Teams, SharePoint and Office Suite (PowerPoint, Word and Excel) intermediate user or above.
- Proficient knowledge of Microsoft D365 required.
- Internal systems and processes – It is expected that the person fulfilling this role will become familiar with the Turner & Townsend internal systems (D365, Preceda, Advance, Phoenix, T2, The Hive, CDA etc.) such that in time they can run reports from them, act as the administrator to correct erroneous entries or sort out other such glitches, as well act as a superuser where people need help in connection to compliance and assurance issues.
Join our social media conversations for more information about Turner & Townsend and our exciting future projects:
Join our social media conversations for more information about Turner & Townsend and our exciting future projects:
It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.Seniority level
- Seniority levelExecutive
- Employment typeFull-time
- Job functionAdministrative
- IndustriesConstruction, Civil Engineering, and Business Consulting and Services
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