Administrative Assistant

4 days ago

Sydney, New South Wales, Australia Event Engineering Pty Ltd Full time
Overview

Event Engineering is a team of professionals providing expert advice to the creative industries for over 25 years. We specialize in project management, engineering, design, and fabrication, working with an unrivaled passion to push the boundaries of the possible. Our team offers support through all stages of projects, including feasibility studies, concept design, fabrication, and installation. Event Engineering has contributed to major events like the Sydney Olympic Games in 2000 and the Vancouver Winter Olympics in 2010, applying our diverse knowledge to bespoke structures and artworks across Australia.

Role Description

As our Office Assistant, you'll play an important role in ensuring the day-to-day operations of the office run seamlessly. You'll be the first point of contact for phone and email enquiries, assisting clients, consultants, and stakeholders with professionalism and a friendly manner.

Your role will include preparing and formatting documents such as fee proposals, supporting the Office Manager with a wide range of administrative tasks, and keeping our office organised and efficient. In addition, you'll contribute to our social media presence, helping draft posts, update content, and coordinate communications that showcase our work and company culture.

This position is hands-on and varied — one day you might be coordinating correspondence, managing meeting logistics, or updating project files, and the next you could be assisting with invoicing, posting on LinkedIn, or helping prepare reports. It's a great opportunity for someone who enjoys working across different tasks and wants to be part of a collaborative, close-knit team.

This role is full-time and suitable for applicants looking to work 5 days per week.

Responsibilities
  • Be the first point of contact for phone and email enquiries; assist clients, consultants, and stakeholders with professionalism and a friendly manner.
  • Prepare and format documents such as fee proposals.
  • Support the Office Manager with a wide range of administrative tasks and keep the office organised and efficient.
  • Contribute to the company's social media presence: draft posts, update content, and coordinate communications that showcase work and company culture.
  • Coordinate correspondence, manage meeting logistics, and update project files.
  • Assist with invoicing, post on LinkedIn, and help prepare reports.
  • Collaborate with a cross-functional, close-knit team.
Qualifications
  • Previous experience in a similar role or professional services is preferred but not required.
  • Familiarity with basic office systems, social media platforms, and basic computer skills is required.
Seniority level
  • Entry level
Employment type
  • Full-time
Job function
  • Administrative
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